Department as soon as practicable for review and formalization. Such procurements shall be made with as much competition as is practicable under the circumstances (KRS 45A.095).

• Personal Service Contracts (PSCs). Personal service contracts are agreements for unique professional, technical, artistic, or other specialized services, often where the individual expertise or qualifications of the provider are a primary consideration. These are governed by specific provision within the Kentucky Model Procurement Code (KRS 45A.690 to 45A.725).
• oKSU will adhere to all statutory and regulatory requirements for PSCs, including but not limited to, determining when a PSC is appropriate, required competitive procedures, documentation, and approval processes.
• oAll PSCs must clearly define the scope of services, deliverables, timelines, and compensation.
• oLike all other agreements, PSCs require thorough vetting by the Purchasing Department and the Office of General Counsel prior to execution to ensure compliance and to protect KSU's interests.
• Memoranda of Agreement (MOAs). For the purposes of the Kentucky Model Procurement Code, memoranda of agreement are agreements for unique professional, technical, artistic, or other specialized services entered into by a public agency such as KSU and another governmental entity or non-profit organization. If a memorandum of agreement involves the expenditure of KSU funds for the procurement of services from an external party, it is generally subject to this Purchasing Policy and the applicable procurement methods outlined herein.
• oThe Purchasing Department, in consultation with the Office of General Counsel, will determine if an MOA functions as a procurement contract.
• Purchases Exceeding $1,000,000. Purchases that result in expenditures of more than $1,000,000 in a single fiscal year require prior approval by the Kentucky State University Board of Regents, in accordance with the Board of Regents' Bylaws and KSU policies.

Contracts and Agreements

• All written supplier forms of agreement for the purchase of goods and services, such as quotations, proposals, contracts, and terms and conditions, require vetting by the Purchasing Department and the Office of General Counsel prior to execution to protect the best interests of KSU. This review ensures compliance with KSU policies, state law, acceptable risk levels, and appropriate legal protections.
• No employee may sign an agreement on behalf of KSU unless they have specific, delegated signature authority. The Purchasing Department will manage the contract execution process.

Ethics and Conflicts of Interest

• All purchasing activities shall be conducted in an ethical manner, consistent with the National Institute of Government Purchasing (NIGP) Code of Ethics and the Kentucky Model Procurement Code's provisions on ethics in public contracting (KRS 45A.345 through 45A.460).