Hiring units, in coordination with the Office of Human Resources (HR), must determine whether the proposed duties are appropriate for a minor and do not involve prohibited occupations, machinery, or substances.

Positions for minors aged fourteen (14) to seventeen (17) must be classified as student or temporary appointments.

Any adult supervisor or other employee who will have regular, direct contact with an employed minor must have a current, clear criminal background check on file with KSU, in accordance with KSU policy.

Prior to the first day of work, HR must obtain documents establishing the individual's age (e.g., driver's license, birth certificate, passport) and retain a copy in their personnel file.

When required by law, HR must obtain an official work permit or age certificate.

Supervisors shall schedule working hours, meal breaks, night work, and overtime in accordance with KRS Chapter 339 and 803 KAR 1:100.

Minors shall not operate hazardous equipment or perform tasks restricted by state or federal law.

Supervisors must provide minors with safety orientation specific to assigned duties.

Adequate adult supervision must be maintained at all times.

One-on-one supervision is to be avoided whenever feasible.

HR and hiring units must keep employment and age documentation on file in accordance with the Kentucky Department for Libraries and Archives' State University Model Records Retention Schedule.