Authorized Users

Faculty, staff, and students of KSU, as well as others such as consultants or project colleagues whose access furthers the mission of KSU.

PROCESS:

Appropriate Use and User Responsibilities

  • Purpose: Appropriate use of technology resources includes instruction; independent study; authorized research; and official work performed by the recognized offices, units, organizations, and agencies of KSU.
  • Accountability: Users must use only the accounts and credentials officially sanctioned for their role and are obligated to safeguard them from unauthorized use. Users are accountable for all activities conducted under their credentials and for the legal consequences of any misuse.
  • Acknowledgement of Responsibility: Users, particularly students, may be required to sign an agreement acknowledging their understanding of and responsibility to comply with this policy and applicable state laws.

• Security Measures:

  • A password-protected screen saver with a maximum lock-out time of fifteen (15) minutes is required for all employee computers.
  • Users must ensure any device connected to the KSU network has up-to-date anti-virus protection. KSU will limit access for non-compliant devices.
  • Data Security for Employees: Employees are responsible for the security and integrity of KSU information. All such information must be stored on KSU servers or KSU-approved cloud storage, not solely on individual desktops or laptops.
  • Personal Files: Employees must not store any personal files on any KSU technology resources.

Inappropriate and Prohibited Use

Access to KSU technology resources is conditioned upon compliance with university policies and law. Prohibited uses include, but are not limited to:

  • Using facilities, accounts, or access codes without authorization, or sharing authentication details with unauthorized individuals.
  • Viewing, copying, altering, or destroying files without explicit permission.
  • Falsely representing one user as another.
  • Distributing obscene materials, or abusing, harassing, threatening, or discriminating against others.
  • Making or distributing unauthorized copies of licensed software.