[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 242.16, "t": 644.4, "r": 369.6, "b": 631.2 }, "text": "Policies and Regulations", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 609.12, "r": 583.2, "b": 560.52 }, "text": "REGULATION TITLE:Employee Classifications", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 560.52, "r": 583.2, "b": 511.92 }, "text": "APPLIES TO:Staff", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 511.92, "r": 583.2, "b": 463.32 }, "text": "ADMINISTRATIVE AUTHORITY:Office of Human Resources", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 463.32, "r": 583.2, "b": 414.72 }, "text": "APPROVED BY:Kentucky State University Board of Regents", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 414.72, "r": 583.2, "b": 366.12 }, "text": "EFFECTIVE DATE:August 8, 2025", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 366.12, "r": 583.2, "b": 317.52 }, "text": "NEXT REVIEW DATE:August 8, 2028", "reading_order": 6 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 300.72, "r": 187.2, "b": 286.08 }, "text": "REGULATION STATEMENT:", "reading_order": 7, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 268.08, "r": 578.16, "b": 208.8 }, "text": "The Office of Human Resources (HR) of Kentucky State University (KSU) will review new hires to verify that employees are properly classified based upon the definitions contained within this regulation. HR will ensure that employees receive the appropriate benefits based upon their classifications. Supervisors are responsible for verifying that each employee fulfills his or her obligations of meeting the hours required for each position.", "reading_order": 8 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 192.72, "r": 115.68, "b": 178.32 }, "text": "DEFINITIONS:", "reading_order": 9, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 159.6, "r": 127.2, "b": 146.16 }, "text": "Exempt Employee", "reading_order": 10, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 143.76, "r": 578.16, "b": 113.76 }, "text": "An employee whose position is considered professional, managerial, administrative, or executive-level and is therefore “exempt” form the overtime pay provisions of the FLSA.", "reading_order": 11 }, { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 95.52, "r": 135.84, "b": 82.08 }, "text": "Full-Time Employee", "reading_order": 12, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 79.44, "r": 578.4, "b": 49.2 }, "text": "An employee who is continuously assigned to work a minimum of 37.5 hours per week (or 40 hours for certain units/departments) for at least nine (9) months per year. Full-time employees are eligible for all KSU-provided", "reading_order": 13 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 754.8, "r": 80.4, "b": 741.12 }, "text": "benefits.", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 721.92, "r": 151.44, "b": 708.96 }, "text": "Intermittent Employee", "reading_order": 1, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 706.32, "r": 578.16, "b": 676.08 }, "text": "An employee hired for specific assignments on an as-needed basis. Intermittent employees are paid only for hours worked, are not guaranteed a set amount of work, and are not eligible for benefits.", "reading_order": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 33.84, "t": 657.6, "r": 152.16, "b": 644.88 }, "text": "Non-Exempt Employee", "reading_order": 3, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 32.88, "t": 642.24, "r": 578.16, "b": 611.76 }, "text": "An employee whose position is subject to the overtime provisions of the FLSA and must be paid overtime for all hours worked in excess of 40 in a single workweek.", "reading_order": 4 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 593.28, "r": 138.72, "b": 580.08 }, "text": "Part-Time Employee", "reading_order": 5, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 577.44, "r": 577.44, "b": 547.2 }, "text": "An employee hired to regularly work between 20 and 24 hours per week for at least nine (9) months per year. Part-time employees are not eligible for KSU-provided benefits.", "reading_order": 6 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 529.2, "r": 134.64, "b": 515.52 }, "text": "Seasonal Employee", "reading_order": 7, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 512.64, "r": 577.92, "b": 482.88 }, "text": "An employee hired to perform work that occurs only during certain times of the year. Seasonal employees are not eligible for benefits.", "reading_order": 8 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 464.4, "r": 143.52, "b": 450.96 }, "text": "Temporary Employee", "reading_order": 9, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 448.32, "r": 578.64, "b": 401.52 }, "text": "An employee hired with the expectation that their employment is limited to a particular period of need, such as for a special project or to replace an employee on leave. Temporary assignments generally do not extend beyond nine (9) months and are not eligible for benefits.", "reading_order": 10 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 384.24, "r": 87.6, "b": 371.04 }, "text": "Volunteer", "reading_order": 11, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 32.88, "t": 368.16, "r": 579.12, "b": 321.6 }, "text": "An individual who performs services for KSU for civic or charitable reasons without the expectation or receipt of compensation or benefits. Volunteers must sign a volunteer agreement and pass a criminal background check before providing services.", "reading_order": 12 }, { "page": 2, "type": "TITLE", "location": { "l": 33.84, "t": 303.12, "r": 93.36, "b": 288.96 }, "text": "PROCESS:", "reading_order": 13, "level": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 33.84, "t": 270.48, "r": 164.4, "b": 257.28 }, "text": "Classification of Positions", "reading_order": 14, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 255.36, "r": 578.4, "b": 211.68 }, "text": "The Office of Human Resources is responsible for reviewing all positions and assigning each an appropriate classification to ensure compliance with this regulation. 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SubjectOfficeTelephoneE-mail
Regulation questionsHuman Resources(502) 597-6667Human.Resources@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy) (HR Policy Manual)March 2013Unknown
RevisedAugust 9, 2024Zach Atwell
Revised (Reclassified as a Regulation)July 21, 2025Zach Atwell
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