• Contract Manager: Responsible for administering the contract, monitoring vendor performance, managing the relationship, and ensuring all terms and obligations are met.
• Contract Signer: Responsible for reading and understanding the contract, ensuring it meets KSU's business needs, verifying that the General Counsel has reviewed it, and signing the document.
• Office of General Counsel: Responsible for reviewing and approving all contracts as to form and legality, developing standard contract templates, and ensuring conformity with applicable laws.
• Purchasing Office: Responsible for negotiating contracts, administering the CMS, training users, and ensuring procurement policies are followed.
• Accounts Payable Office: Responsible for reviewing payment requests to ensure they align with an approved contract and contain all required approvals and coding.
• Internal Audit Team: Responsible for conducting an annual review for compliance with this policy.

REFERENCES AND RELATED MATERIALS:

• KSU Signatory Authority Regulation
• Kentucky Model Procurement Code (KRS Chapter 45A)
• KSU Purchasing Policy
• KSU Records Retention Schedule

CONTACTS:

HISTORY: