To request access, a user must submit a completed access request form, with Data Owner approval, to the IT Help Desk.

IT will fulfill all completed and approved requests and will notify the requestor via email upon completion. Incomplete forms will be returned to the Data Owner.

A request form must be submitted for all additions or changes to access privileges.

When an employee changes departments, the IT Help Desk must be notified to remove access to the previous department's data. If the employee still requires access, it must be approved again by the Data Owner.

When an employee leaves KSU, the IT Help Desk must be notified to remove access to all university systems.

Ex-employees may only retain access to university email for a limited time with written approval from their Vice President.

The Risk Management department, with assistance from IT, will periodically send security reports to all Data Owners for their review.

Periodic audit reviews of data access will be conducted by the Risk Management department with assistance from IT.

KSU Data Security and Management Policy