While KSU encourages the use of email and respects user privacy, email messages and all data within the University Email System are the property of KSU.
There should be no expectation of privacy or confidentiality for messages and documents stored on KSU-owned equipment.
KSU management may access email accounts for legitimate institutional purposes. Access for the following reasons requires prior approval from the Office of the General Counsel or the President:
Retrieving business-related information.
Investigating reports of violations of KSU policy or law.
Complying with legal requests for information (e.g., subpoenas or open records requests).
Email constitutes a public record and is subject to disclosure under the Commonwealth of Kentucky Open Records Act and other applicable laws.
Email also constitutes a university record subject to KSU's records retention policies.
Violations of this policy or its implementing regulation may result in the restriction of access to KSU technology resources, in addition to any disciplinary action applicable under other university policies, up to and including dismissal.
The specific rules for account creation, security, acceptable use, and lifecycle management are detailed in the Email Management and Use Regulation.
KSU Email Management and Use Regulation
KSU Appropriate Use of Technology Policy
Kentucky Open Records Act
KSU Open Records Policy
| Subject | Office | Telephone | E-mail |
|---|
| General Questions | Office of the CIO | (502) 597-7000 | Wendy.Dixie@kysu.edu |