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# Policies and Regulations

POLICY TITLE:

Visiting and Non-Matriculating Students

APPLIES TO:

Visiting and Non-Matriculating Students

ADMINISTRATIVE AUTHORITY:

Division of Academic & Student Affairs

Office of the Provost and Vice President of Academic & Student Affairs

APPROVED BY:

Kentucky State University Board of Regents

EFFECTIVE DATE:

August 8, 2025

NEXT REVIEW DATE:

August 8, 2028



## POLICY STATEMENT:

Consistent with its educational mission, Kentucky State University (KSU) affords individuals the opportunity to enroll in courses for academic credit without being formally admitted to a degree-seeking program. A student in good standing at another accredited college or university may be admitted to KSU as a visiting student, and other individuals may be admitted as non-matriculating students. This status does not constitute admission as a degree-seeking candidate. Visiting and non-matriculating students are subject to the same fees and regulations as degree-seeking students, with the exception of continuation-in-residence requirements.

## DEFINITIONS:

## Home Institution

An accredited college or university where a student is formally enrolled in a degree or certificate program.

## Visiting Student

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A student from another accredited college or university who takes courses at KSU with the intent to transfer the credits back to their home institution.

## Non-matriculating Student

An individual who is not pursuing a degree and is not fully enrolled at another accredited college or university.

## Teaching "Receiving" Institution

The institution where a visiting student enrolls in a course. For the purposes of this policy, KSU is the teaching institution.

## PROCESS:

## Eligibility Requirements

To be admitted as a visiting or non-matriculating student, an individual must:

Be in good academic standing at their current or most recently attended institution.

Be eligible to re-enroll at their home institution (if applicable).

• If transferring credits, attend a home institution that is regionally accredited.

## Application Requirements

A prospective visiting or non-matriculating student must:

Apply for admission through the KSU Office of Admissions.

Submit an official transcript or letter of good standing from their home institution that provides approval for the student to take courses at Kentucky State University.

## REFERENCES AND RELATED MATERIALS:

• Family Educational Rights and Privacy Act (FERPA)

• SACSCOC Principles of Accreditation

• Student Code of Conduct

## CONTACTS:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Subject</td><td style='text-align: center; word-wrap: break-word;'>Office</td><td style='text-align: center; word-wrap: break-word;'>Telephone</td><td style='text-align: center; word-wrap: break-word;'>E-mail</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>General Questions</td><td style='text-align: center; word-wrap: break-word;'>Office of the Provost</td><td style='text-align: center; word-wrap: break-word;'>(502) 597-6946</td><td style='text-align: center; word-wrap: break-word;'>Michael.Dailey@kysu.edu</td></tr></table>

## HISTORY:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Revision Type</td><td style='text-align: center; word-wrap: break-word;'>Date of Issuance/Revision</td><td style='text-align: center; word-wrap: break-word;'>Drafter(s)/Editor(s)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Issued (New Policy)</td><td style='text-align: center; word-wrap: break-word;'>December 2023</td><td style='text-align: center; word-wrap: break-word;'>Scott Wicker</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Substantive Revisions</td><td style='text-align: center; word-wrap: break-word;'>June 2025</td><td style='text-align: center; word-wrap: break-word;'>Zach Atwell</td></tr></table>