REGULATION TITLE: Employee Records Confidentiality and Access
APPLIES TO: Faculty Staff
ADMINISTRATIVE AUTHORITY: Office of Human Resources
APPROVED BY: Kentucky State University Board of Regents
EFFECTIVE DATE: August 8, 2025
NEXT REVIEW DATE: August 8, 2028
Kentucky State University (KSU) strives to protect faculty, staff, and students against breaches of confidentiality. This regulation emphasizes the importance of confidentiality regarding all employee information and establishes the procedures for the handling of such information.
In collecting, maintaining, and disclosing employee information, KSU makes every effort to protect employees' privacy rights and interests and to prevent inappropriate or unnecessary disclosures of information from any employee's record or files.
All administrative employees whose job duties involve gathering, retaining, using, or releasing personal information regarding KSU employees are expected to treat employees' personal information as confidential.