For academic matters, the sponsoring cabinet member must be the Provost. Proposed academic policies or regulations, or amendments to them, should be circulated to the Faculty Senate whenever appropriate.
Proposed policies, regulations, and substantive revisions that have completed the initial review process shall then be submitted to the Policy Committee for its review. The Committee will work with the sponsoring administrator to confirm the need for the new document or substantive revisions, and to confirm the appropriate categorization. Once reviewed and approved by the Committee, the proposed policy, regulation, or substantive revisions shall be submitted to the General Counsel for legal and conflicts review.
If the Faculty Senate disagrees with aspects of a proposed academic policy, regulation, or substantive revision, the Provost must send the Faculty Senate's comments to the Committee for review and discussion. The Provost and the Committee shall then determine whether to incorporate the Faculty Senate's suggestions or leave the proposed policy, regulation, or substantive revision unchanged. If the Provost and the Committee decide to submit the policy, regulation, or substantive revision for approval without incorporating the Faculty Senate's suggestions, the Provost shall tender to the General Counsel and the President the Faculty Senate's suggestions and a detailed memorandum articulating compelling reasons for not incorporating the Faculty Senate's suggestions.
If a proposed policy, regulation, or substantive revision passes the legal and conflicts review, it shall be forwarded to the President for review.
For a regulation, the President may approve the regulation or regulation revision, thereby making it immediately effective. For a policy, the President may submit the proposed policy or policy revision to the Board of Regents for its final approval.
If the President has concerns about a particular policy, regulation, or substantive revision, he or she may share the proposal with the President's Cabinet for advisement or input, share the proposal with other stakeholders for feedback, or make edits to the proposal. If the President chooses to edit the proposal, he or she must submit the edited document to the Policy Committee, which restarts the approval process. The President may not unreasonably withhold his or her approval of a regulation, and he or she must submit the proposed policies to the Board of Regents for review and approval except for good cause.
If the President approves an academic regulation, or submits a proposed academic policy to the Board of Regents, without incorporating the Faculty Senate's recommendations, the President shall tender to the Faculty Senate a detailed memorandum articulating his or her reasons for not incorporating the Faculty Senate's recommendations.
Once a policy or regulation is formally approved, it shall be posted on the appropriate page or pages of KSU's website.
Draft procedures that have completed the initial review process by the sponsoring administrator shall be submitted directly to the Office of General Counsel for legal and conflicts review. Following review by the General Counsel, the sponsoring administrator shall recommend the procedure to the President for final approval.