General Counsel for conflicts review. If the document does not conflict with existing policies or regulations, it shall be submitted to the Board of Regents for review and approval.
If a conflict exists, the SGA shall revise the document so that it complies with existing policies and regulations. Following such revisions, the document shall be submitted to the Board of Regents for review and approval. The same process applies for SGA bylaws.
The Provost and Vice President of Academic & Student Affairs ("Provost") is charged with drafting and recommending changes to the Faculty Handbook. The Provost, in consultation with the Faculty Senate President, shall draft new policies or amend existing ones. The Provost and Faculty Senate shall submit the proposed policies or amendments to the Faculty Senate for its review. The Faculty Senate may vote to endorse the proposed policies or amendments, or may instead provide proposed edits. The proposed edits, and the reasons for them, must be detailed in writing. The Provost may incorporate or decline the Faculty Senate's proposed edits. If the Provost declines to include the proposed edits, he or she must draft a detailed memorandum that articulates the reasons for not incorporating the edits, which must be shared with the Faculty Senate. Following the Faculty Senate's review, the Provost may recommend the approval of the proposed policies or amendments to the President.
If the Faculty Senate chose not to endorse the proposal, the Provost shall share both the Faculty Senate's edits and his or her own memorandum with the President. After the President's review, the proposed policies or amendments must be submitted to the Board of Regents for final approval. If the Faculty Senate chose not to endorse the proposal and the President decided not to incorporate the Faculty Senate's proposed edits, the President shall submit the Faculty Senate's proposed edits and the Provost's memorandum to the Board of Regents for its review. The Board may approve the policies as presented or instruct the President to incorporate the Faculty Senate's proposed edits and re-submit the policies for approval.
For policies applying only to the Board of Regents (e.g., Board Training Policy) or policies that must be approved by the Board pursuant to federal or state law (e.g., Student Code of Conduct required by KRS 164.370), only members of the Board of Regents or the General Counsel may draft proposed policies or amendments for the Board's review. Once drafted, these policies or amendments shall be submitted directly to the Board of Regents for review and approval.
All policies and regulations must adhere to KSU's official templates, which can be accessed from KSU's policies webpage or by contacting the Office of General Counsel. Certain documents, such as bylaws, handbooks, and standard operating procedures (SOPs), do not need to adhere to the templates. Questions regarding the application of a template should be directed to the Office of General Counsel.
Each proposed policy, regulation, or procedure must be sponsored by a member of the President's Cabinet. The sponsoring administrator, or his or her designee, is responsible for drafting the proposed document and circulating it throughout his or her respective unit for feedback. This process should include a consultation with personnel whose perspectives are relevant to the proposed document's substance and to the constituencies the document will affect. This engagement process should be interactive and iterative.