REGULATION TITLE: Non-Capital Equipment Inventory Tracking
APPLIES TO: All Divisions and Departments
ADMINISTRATIVE AUTHORITY: Division of Finance and Administration Chief Financial Officer (CFO)
APPROVED BY: Kentucky State University Board of Regents
EFFECTIVE DATE: August 8, 2025
NEXT REVIEW DATE: August 8, 2028
This regulation provides the rules for inventorying and tracking tangible university property that, while not meeting the financial threshold to be considered a capital asset, requires management to ensure proper use, security, and disposal. All departments are responsible for the appropriate business usage, physical security, and maintenance of all non-capital equipment items in their custody.
Tangible property with a useful life of greater than one (1) year and an acquisition cost of less than $5,000.
The official university system used to track tagged non-capital equipment.