REGULATION TITLE: Non-Capital Equipment Inventory Tracking

APPLIES TO: All Divisions and Departments

ADMINISTRATIVE AUTHORITY: Division of Finance and Administration Chief Financial Officer (CFO)

APPROVED BY: Kentucky State University Board of Regents

EFFECTIVE DATE: August 8, 2025

NEXT REVIEW DATE: August 8, 2028

This regulation provides the rules for inventorying and tracking tangible university property that, while not meeting the financial threshold to be considered a capital asset, requires management to ensure proper use, security, and disposal. All departments are responsible for the appropriate business usage, physical security, and maintenance of all non-capital equipment items in their custody.

Tangible property with a useful life of greater than one (1) year and an acquisition cost of less than $5,000.

The official university system used to track tagged non-capital equipment.