2. Program Registration

• The KSU Liaison must assist the External Youth Program staff with registering the program.
• External Youth Programs must be registered with HR and the OGC at least 30 days prior to the Program's start date.

3. Host Agreement

• External Youth Program staff may need to sign a KSU agreement covering liability, insurance, training, and compliance with applicable laws and KSU policies.

4. Background Checks

• External Youth Program staff must have satisfactory background checks (within 5 years).
• Checks must cover criminal records and the Kentucky Sex Offender Registry; results are not shared with KSU, but the External Youth Program leaders must exclude individuals with disqualifying convictions.
• Check costs are borne by the External Youth Program.
• K-12 school employees are presumed to have satisfactory background checks.

Mandatory Reporting

• All Youth program staff must report suspected or witnessed abuse or neglect of minors to KSU Police or local law enforcement immediately, per KRS 620.030.
• Other incidents (e.g., injuries, harassment) must be reported to HR immediately.
• Retaliation against good-faith reports is prohibited.

Policy Exemptions

• Contact human.resources@kysu.edu for exemptions, which must be approved by HR and the OGC.
• Large public events may receive exemptions from certain requirements.

Enforcement

• HR and the OGC interpret and enforce this policy.
• KSU employees violating the policy may face disciplinary action, up to termination of employment.
• External entities violating the policy may be barred from campus programs.

REFERENCES AND RELATED MATERIALS:

• KRS 620.030 (Mandatory Reporting of Child Abuse/Neglect)
• KSU Employment of Minors Policy
• KSU Children in the Workplace Policy

CONTACTS: