Returning Student

A former KSU undergraduate student who has not enrolled at KSU for at least two (2) consecutive academic terms (fall, spring, summer) immediately preceding readmission.

Renewal Semester

Any full academic term, including all summer sessions in a calendar year counted as one term, that a student designates for exclusion under this policy.

PROCESS:

Eligibility Requirements

  • The petitioner must be a returning student as defined above.
  • After readmission, the student must successfully complete at least twelve (12) credit hours in courses numbered 100 or higher at KSU with a minimum GPA of 2.00 before submitting the petition.
  • Academic Renewal may be granted only once in an undergraduate student's academic career at KSU.

Petition Procedure

  • The student completes the Academic Renewal Petition form and identifies the semester(s) to be excluded.
  • The petition is submitted to the Office of the Registrar no later than one (1) calendar year after meeting the 12-credit-hour eligibility requirement.
  • The Office of the Registrar verifies eligibility and routes the petition to the appropriate college dean (or designee) for acknowledgement.

Scope of Renewal

  • For each renewal semester selected, all courses from that term are excluded from the cumulative GPA and from the total credits applied toward degree requirements, upper-division requirements, and graduation honors.
  • The course titles and original grades remain visible on the official transcript, but the affected term(s) will be marked with an academic renewal notation.
  • General Education requirements satisfied by a course with a passing grade in an excluded semester may still be considered met, but without awarding credit. Applying such courses toward major or minor requirements needs written approval from the relevant Chair or academic personnel.

Financial Aid and External Considerations

  • Academic renewal does not alter historical financial aid eligibility calculations or satisfactory academic progress (SAP) reviews. Students must consult the Office of Financial Aid regarding the impact of Renewal on past or future assistance.