All KSU faculty, staff, administrators, and other school officials who in the course of their duties may have access to education records are required to complete FERPA training.

Training will be provided on a regular basis through the Office of Human Resources (HR) or electronic delivery. Training is required annually.

Completion of FERPA training is mandatory and will be documented by HR. Failure to complete required training may result in limitation or revocation of access to student education records, as well as disciplinary action up to and including termination.

KSU is committed to ensure the security and confidentiality of student education records. Appropriate physical, electronic, and administrative safeguards, consistent with KSU data security policies, are in place to protect personally identifiable information from unauthorized access, use, disclosure, alteration, or destruction.

When KSU enters into agreements with third-party vendors to perform institutional services or functions that require access to student education records, these vendors are required to comply with FERPA.

While FERPA rights cease upon a student's death, KSU recognizes the privacy interests of deceased students and their families. As a matter of policy, access to the education records of deceased students will generally be granted to the executor/executrix or administrator of the deceased student's estate or, if no probate action is initiated, to the student's next of kin.

Requests for access must be made in writing to the Registrar's Office and accompanied by a certified copy of the student's death certificate and appropriate documentation verifying the requestor's legal status as executor/administrator or their relationship as next of kin (e.g., birth certificate, marriage certificate).

KSU reserves the right to deny requests, to provide only limited information, or to redact information pertaining to other individuals, based on the circumstances and in its sole discretion, while respecting the legitimate interests of the family.

Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g

FERPA Regulations, 34 CFR Part 99

U.S. Department of Education, Student Privacy Policy Office website