Students have the right to restrict the disclosure of their directory information. To do so, students must complete and submit a request to restrict directory information form (available from the Registrar's Office).

A new form must be submitted for each academic year if the student wishes the restriction to continue. If a new form is not received by August 1 of each year, any previous restriction will be lifted.

Students should carefully consider the consequences of restricting all directory information. If a student places a comprehensive restriction on their directory information, KSU cannot release this information to external parties and the student's name will not appear in publications such as the commencement program, honor rolls, or dean's lists. KSU also cannot confirm directory information to potential employers, scholarship providers, or other entities without the student's specific written consent for each instance.

KSU will honor a student's request to restrict directory information made in accordance with these procedures. However, KSU cannot assume responsibility for contacting the student for permission to release it in all circumstances and cannot be responsible for information that may have been released prior to the processing of the restriction request.

The restriction on directory information does not apply to disclosures to school officials with legitimate educational interests or in other situations where FERPA authorizes disclosure without consent (e.g., health and safety emergencies, lawfully issued subpoenas).

KSU provides annual notification to students of their rights concerning directory information, including the types of information designated as directory information and the student's right to refuse to let KSU designate any or all of those types of information as directory information.

KSU will maintain a record of each request for access to, and each disclosure of personally identifiable information from, a student's education records, except for disclosures:

To the student him/herself;

To school officials with legitimate educational interests;

Pursuant to the student's written consent;

Of directory information (unless the student has restricted its release and the disclosure is not otherwise authorized without consent); or

Pursuant to certain types of subpoenas or court orders as specified in 34 CFR § 99.32.

This record of disclosure will include the names of the parties who requested or received personally identifiable information from the educational records and the legitimate interests the parties had in requesting or obtaining the information, as well as the date of disclosure.

The record of disclosure is considered part of the student's education record and may be inspected by the student in accordance with the procedures outlined in this policy.

This record will be maintained with the student's education records for as long as the underlying education records are maintained.