National Student Clearinghouse, or a clinical facility where a student is receiving training). The outside party must perform an institutional service or function for which KSU would otherwise use employees, be under the direct control of KSU with respect to the use and maintenance of education records, and be subject to the requirements of 34 CFR § 99.33(a) concerning the use and re-disclosure of personally identifiable information from education records.
Any individual who is or has been in attendance at KSU (i.e., enrolled in at least one course) and regarding whom KSU maintains education records. This includes students who have applied, been admitted, and are registered for classes, as well as former students. It does not include individuals who have applied for admission but never attended KSU.
Students at KSU are annually notified of their FERPA rights via the online registration process, the student handbook, and/or email. These rights include:
The right to inspect and review their education records within 45 days of the day KSU receives a written request for access. KSU will make arrangement for access and notify the student of the time and place where the records may be inspected.
The right to request the amendment of education records the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. This right does not extend to challenging substantive academic decisions such as grades, unless the recorded grade is different from the grade actually assigned by the instructor.
The right to provide written consent before KSU discloses personally identifiable information from the student's education records, except to the extent FERPA authorizes disclosure without consent.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by KSU to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Student Privacy Policy Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-8520.
The right to be informed about KSU's FERPA policy and the procedures for exercising their rights under FERPA.
Students wishing to inspect their education records must submit a written, dated request to the KSU Registrar (or other appropriate record custodian, e.g., Office of Financial Aid for financial aid records). The request must identify the specific record(s) the student wishes to inspect.