enforcement purposes.

• Employment records: Records made and maintained in the normal course of business that relate exclusively to an individual in that individual's capacity as an employee, provided that employment is not contingent upon student status (e.g., work-study employment records are education records).
• Medical treatment records: Records on a student 18 years of age or older, or attending a postsecondary institution, made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional capacity or assisting in a paraprofessional capacity, and that are made, maintained, or used only in connection with treatment of the student and are not disclosed to anyone than individuals providing the treatment. (These records may, however, be subject to other privacy protections, such as HIPAA).
• Alumni records: Records containing information about an individual after they are no longer a student at KSU and that do not relate to their time as a student.
• Peer-graded papers before they are collected and recorded by an instructor.

Legitimate Educational Interest

The demonstrated “need-to-know” by a school official for access to specific education records to perform an assigned duty or task that is a regular part of their KSU job responsibilities or a contractual obligation on behalf of KSU. Curiosity, personal interest, or a general interest in a student’s academic progress do not constitute a legitimate educational interest. Determination of legitimate educational interest will be made by the supervisor or head of the unit in which the school official is employed or engage, the Office of General Counsel, or by the custodian of the requested record.

Personally Identifiable Information

Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. This includes, but is not limited to, the student's name, address, Social Security Number, student ID number, biometric records, and other direct identifiers, as well as indirect identifiers such as date of birth, place of birth, and mother's maiden name when combined with other information.

Record

Any information recorded in any way, including, but not limited to, handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche.

School Official

A person employed by KSU in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff); a person serving on the Board of Regents; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks; or a contractor, consultant, volunteer, or other outside party to whom KSU has outsourced institutional services or function (e.g., attorney, auditor, collection agent, IT service provider,