to whom disclosure may be made.

Directory Information

Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. KSU designates the following as directory information:

• Student name
• Address (local and/or permanent)
• Telephone number (home and cellular)
• KSU-issued email address
• Major field(s) of study and minor field(s) of study
• Enrollment status (e.g., undergraduate, graduate, full-time, part-time, withdrawn)
• Participation in officially recognized activities and sports (including the weight and height of members of athletic teams)
• Degrees, honors, and awards received (including dates)
• Dates of attendance (periods of enrollment, not daily attendance)
• Class level (e.g., freshman, sophomore)
• Most recent previous educational agency or institution attended
• Photograph or digital image (for purposes such as KSU ID cards or internal systems, with student notification)

KSU may disclose any of these items without prior written consent unless a student has submitted a formal request to the Registrar to withhold their directory information. KSU is not obligated to release directory information to any party, even if a student has not restricted its release. The determination of whether to release directory information will be made by the appropriate KSU official on a case-by-case basis, considering the purpose of the request.

Disclosure

To permit access to or the release, transfer, or other communication of personally identifiable information contained in electronic records by any means, including oral, written, or electronic.

Education Records

Any record directly related to a student and maintained by KSU or a party acting on behalf of KSU. These include, but are not limited to, grades, transcripts, class lists, student course schedules, student financial information, financial aid records, student discipline files, and academic advising records. Education records can exist in any medium, including but not limited to, handwritten, print, tapes, film, microfilm, microfiche, or digital/electronic formats.

Education Records do not include:

• Sole possession records: Records kept in the sole possession of the maker, used only as a personal memory aid, and not accessible or revealed to any other person except a temporary substitute for the maker of the record.
• KSU Police law enforcement records: Records created and maintained by the KSU Police Department for law