KSU will maintain only legally licensed software on its computers and networks. All software is protected under U.S. copyright laws from the time of its creation.

Unless otherwise provided in the software license, the duplication of copyrighted software is a violation of U.S. Copyright Law and this policy. This does not prohibit duplication for backup and archival purposes if permitted by the license.

Users may not knowingly use software for which KSU lacks an appropriate license.

Users must not loan or give away any software licensed to KSU.

Any user who becomes aware of the use or distribution of unauthorized software at KSU must immediately notify their supervisor or the Information Technology (IT) Help Desk.

As part of its software management process, KSU will conduct periodic, random reviews of university computers and networks to ensure license compliance.

Users may be held responsible for the existence of any unlicensed software on their university-assigned computer.

All software purchases must follow KSU procurement procedures and must be reviewed and approved by the Department of Information Technology (IT) prior to purchase.

Prior to purchasing software, the requesting department or user must ensure the following:

The software aligns with the University's strategic plan.

The software is used strictly according to its license requirements.

The software does not adversely affect the operation, security, or traffic of the university network or conflict with other university software.

The department has assigned resources to operate the software.

All expenses beyond the purchase price, including installation, future upgrades, and maintenance, are understood and included in budget planning.