Upon written recommendation by the Provost to the President, Faculty members will be designated annually, up to three total years, to serve in an endowed professor or chair position. Designation as an endowed professor or chair shall not affect the tenure status of any employee and faculty members may reapply for the position following the initial appointment. Should an employee separate from the institution for any reason, the endowed professor or chair will be deemed vacant and the Provost shall recommend to the President the replacement for the vacant position.

Prior to the initial recommendation by the Provost, the Provost may appoint a selection committee to review any application for the annual professor or chair positions ensuring all Human Resources Policies and Procedures are followed. Should a selection committee be formed, the committee's charge, membership and application process will be shared with all faculty. The selection committee shall follow any written instructions of the Provost, which shall include any instructions from the donor or internal agreement, and may include but are not limited to:

• a review of the current curriculum vita
• solicited letters from stakeholders and extramural reviewers (if any)
• a statement by the professor of no more than five pages that:
• oexplains how the goals of the professorship will be met during the first year, and subsequent two years;
• odescribes how resources that support the endowment (e.g., funds, space, equipment,) will be used during the first year period to meet the criteria of the endowed position, and subsequent two years;
• oproposes plans for the stewardship of the endowment in conjunction with the Office of Institutional Advancement and External Relations; and
• oaddress any other relevant issues that should be considered during the review process.

The designated endowed professor or chair will annually report the activity of the position to the Provost by May 15th. Following the third year, the employee must reapply for the position if they have served continuously. Preference may be given to faculty with the rank of professor, associate professor, assistant professor, etc.

Annually, the President or their designee will share with the Board of Regents the recipients of the endowed professor or chair positions. The endowed funds shall be treated as a funding source and do not necessarily equate to an increase in salary nor benefits of a professor unless otherwise noted in the donor or internal agreement. The endowed position may include funding for enhanced development, graduate assistants or program support. The endowed position does not alter an appointment from 9 to 12 months unless otherwise directed by the appointment letter that shall not exceed one academic year but may be renewed for up to two additional years.

Departmental

Endowed departmental funds shall be expended in accordance with KSU's finance and administrative policies, which aims to ensure the sustainable and strategic use of financial resources to enhance departmental functions and support academic excellence. Annual spending will be based on the above spending formula. The funds shall be allocated towards priorities such as scholarships, research grants, faculty development, acquisition of cutting-edge equipment or software, and enhancement of academic programs. Annually, the department overseeing the fund shall submit a spending plan to the budget office prior to July 1st of the same year.

All expenditures will be reviewed and approved by the appropriate departments following all KSU policies and procedures and donor restrictions. Expenditures should match the mission and strategic goals of the institution and the department thereby fostering an environment of innovation, academic integrity, and student success.