[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 241.92, "t": 644.4, "r": 369.6, "b": 631.44 }, "text": "Policies and Regulations", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 606, "r": 151.2, "b": 572.4 }, "text": "POLICY TITLE: Basis of Accounting", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 554.88, "r": 213.36, "b": 521.04 }, "text": "APPLIES TO:\nAll Departments and Divisions", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 504.24, "r": 261.84, "b": 452.64 }, "text": "ADMINISTRATIVE AUTHORITY:\nDivision of Finance and Administration\nChief Financial Officer (CFO)", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 435.84, "r": 289.92, "b": 401.28 }, "text": "APPROVED BY:\nKentucky State University Board of Regents", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 384.24, "r": 133.2, "b": 350.64 }, "text": "EFFECTIVE DATE:\nAugust 8, 2025", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 332.4, "r": 155.04, "b": 299.52 }, "text": "NEXT REVIEW DATE:\nAugust 8, 2028", "reading_order": 6 }, { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 283.68, "r": 153.36, "b": 269.28 }, "text": "POLICY STATEMENT:", "reading_order": 7, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 250.8, "r": 578.16, "b": 187.68 }, "text": "In accordance with Kentucky Revised Statutes, Kentucky State University (KSU) maintains its financial records and prepares its financial statements using the accrual basis of accounting. This policy ensures conformity with Generally Accepted Accounting Principles (GAAP) as prescribed by the Governmental Accounting Standards Board (GASB) and other relevant authorities to ensure accurate and transparent financial reporting.", "reading_order": 8 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 169.92, "r": 115.68, "b": 155.76 }, "text": "DEFINITIONS:", "reading_order": 9, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 33.6, "t": 136.8, "r": 174.72, "b": 123.6 }, "text": "Accrual Basis of Accounting", "reading_order": 10, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 120.72, "r": 577.44, "b": 89.76 }, "text": "A method of accounting where revenues are recognized when earned and expenses are recorded when an obligation has been incurred, without regard to the date of the actual receipt or payment of cash.", "reading_order": 11 }, { "page": 1, "type": "TITLE", "location": { "l": 33.6, "t": 72.48, "r": 282.48, "b": 59.04 }, "text": "Generally Accepted Accounting Principles (GAAP)", "reading_order": 12, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 34.08, "t": 56.16, "r": 577.68, "b": 42 }, "text": "The common set of accounting principles, standards, and procedures that entities must follow when they", "reading_order": 13 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 754.32, "r": 205.44, "b": 740.64 }, "text": "compile their financial statements.", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 722.4, "r": 289.68, "b": 709.2 }, "text": "Governmental Accounting Standards Board (GASB)", "reading_order": 1, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 706.56, "r": 577.92, "b": 676.08 }, "text": "The independent organization that establishes accounting and financial reporting standards for U.S. state and local governments, including public universities.", "reading_order": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 657.84, "r": 408.24, "b": 644.4 }, "text": "National Association of College and University Business Officers (NACUBO)", "reading_order": 3, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 641.76, "r": 577.2, "b": 612.48 }, "text": "A professional organization that provides guidance on accounting and financial reporting for higher education institutions.", "reading_order": 4 }, { "page": 2, "type": "TITLE", "location": { "l": 34.08, "t": 592.56, "r": 93.36, "b": 578.88 }, "text": "PROCESS:", "reading_order": 5, "level": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 561.84, "r": 174.24, "b": 548.64 }, "text": "Official Accounting Method", "reading_order": 6, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 547.44, "r": 498, "b": 533.04 }, "text": "KSU officially adopts the accrual basis of accounting for all its financial recording and reporting.", "reading_order": 7 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 517.92, "r": 237.36, "b": 504.72 }, "text": "Compliance with Professional Standards", "reading_order": 8, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.36, "t": 488.4, "r": 469.92, "b": 474.48 }, "text": "All accounting procedures used by KSU shall conform to GAAP as prescribed by GASB.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 458.16, "r": 578.16, "b": 414.96 }, "text": "This includes conformity with GASB Statement Number 34, Basic Financial Statements—and Management's Discussion and Analysis—for State and Local Governments, and Statement Number 35, Basic Financial Statements—and Management's Discussion and Analysis—for Public Colleges and Universities.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 10 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 398.88, "r": 577.68, "b": 370.8 }, "text": "KSU's fund accounting system also follows the guidance of the American Institute of Certified Public Accountants (AICPA) and NACUBO.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 11 }, { "page": 2, "type": "TITLE", "location": { "l": 33.84, "t": 354.48, "r": 154.8, "b": 341.52 }, "text": "Reporting Classification", "reading_order": 12, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.84, "t": 340.08, "r": 467.76, "b": 325.92 }, "text": "KSU reports as a Business-Type Activity (BTA), as defined by GASB Statement Number 35.", "reading_order": 13 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 310.56, "r": 266.88, "b": 296.16 }, "text": "REFERENCES AND RELATED MATERIALS:", "reading_order": 14, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 278.4, "r": 123.6, "b": 266.16 }, "text": "KRS 164A.560", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 15 }, { 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SubjectOfficeTelephoneE-mail
Policy QuestionsCFO/Vice President of Fin. & Admin.(502) 597-6429Melissa.Hicks@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy)August 2024YPTC
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