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# Policies and Regulations

POLICY TITLE:

Domestic and International Exchange

APPLIES TO:

Students, Faculty, and Staff

ADMINISTRATIVE AUTHORITY:

Office of Global Strategies and International Affairs

Division of Academic & Student Affairs

APPROVED BY:

Kentucky State University Board of Regents

EFFECTIVE DATE:

August 8, 2025

NEXT REVIEW DATE:

August 8, 2028

## POLICY STATEMENT:

Kentucky State University (KSU) provides and supports engagement opportunities for its faculty, staff, and students at approved domestic and international educational institutions. These programs, which include teaching, research, and service-learning projects, align with KSU's mission and are governed by this policy and its implementing regulation to ensure academic quality and participant safety.

## DEFINITIONS:

## Study Abroad Programs

International teaching, learning, research, and service opportunities offered for academic credit. This includes faculty-led programs and reciprocal exchanges.

## Study Away Programs

Domestic programs offered for academic credit at other North American colleges and universities. This includes

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short-term, faculty-led programs and service-learning trips.

## PROCESS:

## Governance and Program Approval

An Academic Exchange Committee must be formed to conduct pre-evaluation and post-evaluation reports for exchange programs.

- Courses designed for study abroad or study away programs must first be approved by the appropriate university curriculum committee and then by Academic Affairs.

## Participant Responsibility

All students, faculty, and staff participating in university-sponsored domestic or international programs remain representatives of KSU and are expected to conform to all norms of conduct as outlined in the KSU Student Handbook and relevant employee handbooks.

## Implementation

The specific guidelines, application procedures, and requirements for all students and employees are detailed in the Domestic and International Exchange Regulation.

## REFERENCES AND RELATED MATERIALS:

KSU Academic Agreements Policy

KSU Domestic and International Exchange Regulation

## CONTACTS:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Subject</td><td style='text-align: center; word-wrap: break-word;'>Office</td><td style='text-align: center; word-wrap: break-word;'>Telephone</td><td style='text-align: center; word-wrap: break-word;'>E-mail</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Policy Questions</td><td style='text-align: center; word-wrap: break-word;'>Office of the Provost</td><td style='text-align: center; word-wrap: break-word;'>(502) 597-6946</td><td style='text-align: center; word-wrap: break-word;'>Michael.Dailey@kysu.edu</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>General Questions</td><td style='text-align: center; word-wrap: break-word;'>Office of Global Strategies and International Affairs</td><td style='text-align: center; word-wrap: break-word;'>(502) 597-6327</td><td style='text-align: center; word-wrap: break-word;'>Eric.yang@kysu.edu</td></tr></table>

## HISTORY:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Revision Type</td><td style='text-align: center; word-wrap: break-word;'>Date of Issuance/Revision</td><td style='text-align: center; word-wrap: break-word;'>Drafter(s)/Editor(s)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Issued (New Policy)</td><td style='text-align: center; word-wrap: break-word;'>November 2023</td><td style='text-align: center; word-wrap: break-word;'>Eric Yang and Zach Atwell</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Substantive Revisions</td><td style='text-align: center; word-wrap: break-word;'>June 2025</td><td style='text-align: center; word-wrap: break-word;'>Zach Atwell</td></tr></table>