[ { "page": 1, "items": [ { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 609.84, "r": 584.4, "b": 585.4338 }, "text": "REGULATION TITLE:", "reading_order": 0 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 585.4338, "r": 584.4, "b": 561.0277 }, "text": "Incomplete Grades", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 561.0277, "r": 584.4, "b": 536.6215 }, "text": "APPLIES TO:", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 536.6215, "r": 584.4, "b": 512.2154 }, "text": "Students and Faculty", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 512.2154, "r": 584.4, "b": 487.8092 }, "text": "ADMINISTRATIVE AUTHORITY:", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 487.8092, "r": 584.4, "b": 463.4031 }, "text": "Office of the Registrar", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 463.4031, "r": 584.4, "b": 438.9969 }, "text": "Office of the Provost and Vice President of Academic & Student Affairs", "reading_order": 6 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 438.9969, "r": 584.4, "b": 414.5908 }, "text": "Division of Academic & Student Affairs", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 414.5908, "r": 584.4, "b": 390.1846 }, "text": "APPROVED BY:", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 390.1846, "r": 584.4, "b": 365.7785 }, "text": "Kentucky State University Board of Regents", "reading_order": 9 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 365.7785, "r": 584.4, "b": 341.3723 }, "text": "EFFECTIVE DATE:", "reading_order": 10 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 341.3723, "r": 584.4, "b": 316.9662 }, "text": "August 8, 2025", "reading_order": 11 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 316.9662, "r": 584.4, "b": 292.56 }, "text": "NEXT REVIEW DATE:", "reading_order": 12 }, { "page": 1, "type": "TITLE", "location": { "l": 34.56, "t": 298.56, "r": 124.08, "b": 282.96 }, "text": "August 8, 2028", "reading_order": 13, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 266.4, "r": 187.44, "b": 251.76 }, "text": "REGULATION STATEMENT:", "reading_order": 14, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 234, "r": 577.68, "b": 186.72 }, "text": "This regulation governs the assignment and resolution of the \"I\" (incomplete) grade. An \"I\" grade is a temporary grade assigned only for unforeseen and extraordinary circumstances that prevent a student from completing a minor part of a course.", "reading_order": 15 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 169.2, "r": 115.68, "b": 154.56 }, "text": "DEFINITIONS:", "reading_order": 16, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 33.6, "t": 136.08, "r": 150.72, "b": 122.64 }, "text": "Incomplete (“I”) Grade", "reading_order": 17, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 120, "r": 577.68, "b": 72.72 }, "text": "A temporary grade assigned to a student who, due to an unforeseen and extraordinary circumstance, is unable to complete a minor portion of the required coursework before the end of a term. This grade is not included in the grade-point average (GPA).", "reading_order": 18 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 55.2, "r": 92.88, "b": 40.8 }, "text": "PROCESS:", "reading_order": 19, "level": 2 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 739.92, "r": 208.32, "b": 726.96 }, "text": "Eligibility for an Incomplete Grade", "reading_order": 0, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 725.28, "r": 577.68, "b": 696.48 }, "text": "An \"I\" grade may only be assigned if an unforeseen and extraordinary situation prohibits a student from completing a minor part of the course, such as the final exam or a major term paper.", "reading_order": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 681.12, "r": 456, "b": 667.68 }, "text": "The student must have made the request to the instructor before the end of the term.", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 652.56, "r": 376.08, "b": 637.92 }, "text": "An \"I\" grade may not be used as a substitute for a \"D\" or an \"F\" grade.", "reading_order": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 622.56, "r": 229.2, "b": 609.84 }, "text": "Procedure for Requesting an \"I\" Grade", "reading_order": 4, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 607.44, "r": 577.92, "b": 564.24 }, "text": "The student must file a written request for an incomplete grade with the instructor before the end of the course. An instructor may complete the request on a student's behalf only if the student is prevented from doing so by a medical emergency or similar circumstance.", "reading_order": 5 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 549.6, "r": 577.92, "b": 520.8 }, "text": "The instructor will complete the request, providing a detailed description of the work to be completed and the default grade the student will receive if the work is not submitted by the deadline.", "reading_order": 6 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 505.68, "r": 524.88, "b": 492.24 }, "text": "The instructor provides copies of the completed request to the student and their Chair and/or Dean.", "reading_order": 7 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 476.4, "r": 160.32, "b": 463.44 }, "text": "Deadline for Completion", "reading_order": 8, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 461.52, "r": 577.92, "b": 432.72 }, "text": "Work for an incomplete grade must be completed by the end of the eighth week of the next regular academic semester (fall or spring).", "reading_order": 9 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 417.84, "r": 577.44, "b": 388.8 }, "text": "If the work is not completed by the deadline, the \"I\" will automatically convert to the default grade calculated by the instructor, with the uncompleted work marked as a zero.", "reading_order": 10 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 373.92, "r": 578.16, "b": 344.4 }, "text": "In the event the original instructor is no longer with KSU, the department Chair will work with the student to complete the requirements.", "reading_order": 11 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 329.28, "r": 267.36, "b": 314.88 }, "text": "REFERENCES AND RELATED MATERIALS:", "reading_order": 12, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.84, "t": 297.6, "r": 176.88, "b": 284.16 }, "text": "KSU Grade System Policy", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 13 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 282, "r": 192.24, "b": 268.56 }, "text": "KSU Class Attendance Policy", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 14 }, { "page": 2, "type": "TITLE", "location": { "l": 34.56, "t": 252.24, "r": 102.24, "b": 238.08 }, "text": "CONTACTS:", "reading_order": 15, "level": 2 }, { "page": 2, "type": "TABLE", "location": { "l": 35.04, "t": 223.2, "r": 576.24, "b": 175.92 }, "text": "
SubjectOfficeTelephoneE-mail
General QuestionsOffice of the Provost(502) 597-6946Michael.Dailey@kysu.edu
Regulation QuestionsOffice of the Registrar(502) 597-6234Yolanda.Benson@kysu.edu
", "links": [ { "uri": "mailto:Michael.Dailey@kysu.edu", "dest": null, "action_type": "/URI", "bbox": [ 436.65, 192.2, 567.12, 206.85 ] }, { "uri": "mailto:Yolanda.Benson@kysu.edu", "dest": null, "action_type": "/URI", "bbox": [ 436.65, 177.05, 572.56, 191.7 ] } ], "rows": [ { "row_index": 0, "location": [ 35.04, 207.44, 576.24, 223.2 ], "cells": [ { "location": [ 35.04, 207.44, 170.34, 223.2 ], "text": "Subject", "html_text": "Subject", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 170.34, 207.44, 305.64, 223.2 ], "text": "Office", "html_text": "Office", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 305.64, 207.44, 440.94, 223.2 ], "text": "Telephone", "html_text": "Telephone", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 440.94, 207.44, 576.24, 223.2 ], "text": "E-mail", "html_text": "E-mail", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 35.04, 191.68, 576.24, 207.44 ], "cells": [ { "location": [ 35.04, 191.68, 170.34, 207.44 ], "text": "General Questions", "html_text": "General Questions", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 170.34, 191.68, 305.64, 207.44 ], "text": "Office of the Provost", "html_text": "Office of the Provost", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 305.64, 191.68, 440.94, 207.44 ], "text": "(502) 597-6946", "html_text": "(502) 597-6946", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 440.94, 191.68, 576.24, 207.44 ], "text": "Michael.Dailey@kysu.edu", "html_text": "Michael.Dailey@kysu.edu", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 35.04, 175.92, 576.24, 191.68 ], "cells": [ { "location": [ 35.04, 175.92, 170.34, 191.68 ], "text": "Regulation Questions", "html_text": "Regulation Questions", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 170.34, 175.92, 305.64, 191.68 ], "text": "Office of the Registrar", "html_text": "Office of the Registrar", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 305.64, 175.92, 440.94, 191.68 ], "text": "(502) 597-6234", "html_text": "(502) 597-6234", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 440.94, 175.92, 576.24, 191.68 ], "text": "Yolanda.Benson@kysu.edu", "html_text": "Yolanda.Benson@kysu.edu", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 3, "n_cols": 4, "ref": "#/tables/0", "reading_order": 16 }, { "page": 2, "type": "TITLE", "location": { "l": 34.32, "t": 159.84, "r": 90, "b": 145.92 }, "text": "HISTORY:", "reading_order": 17, "level": 2 }, { "page": 2, "type": "TABLE", "location": { "l": 35.28, "t": 129.84, "r": 576.48, "b": 97.92 }, "text": "
Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Regulation)June 2025Zach Atwell
", "rows": [ { "row_index": 0, "location": [ 35.28, 113.88, 576.48, 129.84 ], "cells": [ { "location": [ 35.28, 113.88, 215.68, 129.84 ], "text": "Revision Type", "html_text": "Revision Type", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 215.68, 113.88, 396.08, 129.84 ], "text": "Date of Issuance/Revision", "html_text": "Date of Issuance/Revision", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 396.08, 113.88, 576.48, 129.84 ], "text": "Drafter(s)/Editor(s)", "html_text": "Drafter(s)/Editor(s)", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" }, { "row_index": 1, "location": [ 35.28, 97.92, 576.48, 113.88 ], "cells": [ { "location": [ 35.28, 97.92, 215.68, 113.88 ], "text": "Issued (New Regulation)", "html_text": "Issued (New Regulation)", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 215.68, 97.92, 396.08, 113.88 ], "text": "June 2025", "html_text": "June 2025", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 396.08, 97.92, 576.48, 113.88 ], "text": "Zach Atwell", "html_text": "Zach Atwell", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" } ], "n_rows": 2, "n_cols": 3, "ref": "#/tables/1", "reading_order": 18 } ] } ]