REGULATION TITLE: Email Management and Use

APPLIES TO: Students, Faculty, Staff, and all others who use KSU email resources

ADMINISTRATIVE AUTHORITY: Chief Information Officer (CIO) Department of Information Technology (IT)

APPROVED BY:

Kentucky State University Board of Regents

EFFECTIVE DATE:

August 8, 2025

NEXT REVIEW DATE:

August 8, 2028

REGULATION STATEMENT:

This regulation implements the Email Policy by providing the specific rules and procedures for the creation, security, acceptable use, and lifecycle management of all KSU email accounts.

DEFINITIONS:

Group/Departmental Account

An email account assigned to a university unit rather than an individual.

Emeritus Account

An email account provided to a faculty member who has been granted emeritus status.

Consultant/Contractor Account

A temporary email account provided to a non-employee for official KSU business.