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REGULATION TITLE: Audit and Pass/Fail Grading Options

APPLIES TO:

Students and Faculty

ADMINISTRATIVE AUTHORITY:

Office of the Registrar

Office of the Provost and Vice President of Academic & Student Affairs

Division of Academic & Student Affairs

## APPROVED BY:

Kentucky State University Board of Regents

## EFFECTIVE DATE:

## August 8, 2025

NEXT REVIEW DATE:

August 8, 2028

## REGULATION STATEMENT:

This regulation governs the use of the non-traditional Audit (AU) and Pass/Fail (P/F) grading options.

## DEFINITIONS:

## Audit ("AU")

A grading option selected by a student to attend a course without receiving academic credit. The "AU" grade is not included in the grade-point average calculation.

## Pass/Fail ("P/F")

A grading basis available only for specific courses where a student earns a "P" for satisfactory completion or an "F" for unsatisfactory completion. The "P" grade is not included in the GPA calculation and is equivalent to a minimum grade of "C" or better.

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## PROCESS:

## Audit (AU) Option

A student must select the audit grading option no later than the end of the late registration period for a term. The "AU" grade must be indicated on the student's registration or add/drop form.

Audited courses do not count toward total credit hours and are not included in the GPA calculation.

## Pass/Fail (P/F) Option

• Eligibility: Pass/Fail grading is available only for cooperative education courses and for credit earned through special examination or certification.

- Limits: A student may challenge up to six (6) semester credit hours on a P/F basis in approved courses. A student may earn a maximum of one-fourth of the credit hours required for a degree through any combination of credit by examination/certification and credit for life experience (this does not apply to co-op courses).

## REFERENCES AND RELATED MATERIALS:

KSU Grading System Policy

## CONTACTS:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Subject</td><td style='text-align: center; word-wrap: break-word;'>Office</td><td style='text-align: center; word-wrap: break-word;'>Telephone</td><td style='text-align: center; word-wrap: break-word;'>E-mail</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>General Questions</td><td style='text-align: center; word-wrap: break-word;'>Office of the Provost</td><td style='text-align: center; word-wrap: break-word;'>(502) 597-6946</td><td style='text-align: center; word-wrap: break-word;'>Michael.Dailey@kysu.edu</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regulation Questions</td><td style='text-align: center; word-wrap: break-word;'>Office of the Registrar</td><td style='text-align: center; word-wrap: break-word;'>(502) 597-6234</td><td style='text-align: center; word-wrap: break-word;'>Yolanda.Benson@kysu.edu</td></tr></table>

## HISTORY:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Revision Type</td><td style='text-align: center; word-wrap: break-word;'>Date of Issuance/Revision</td><td style='text-align: center; word-wrap: break-word;'>Drafter(s)/Editor(s)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Issued (New Regulation)</td><td style='text-align: center; word-wrap: break-word;'>June 2025</td><td style='text-align: center; word-wrap: break-word;'>Zach Atwell</td></tr></table>