[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 606.24, "r": 150.48, "b": 573.12 }, "text": "REGULATION TITLE: Course Withdrawal", "reading_order": 0, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 554.64, "r": 158.4, "b": 521.28 }, "text": "APPLIES TO:\nStudents and Faculty", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 504, "r": 444.96, "b": 453.84 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of the Registrar\nOffice of the Provost and Vice President of Academic & Student Affairs", "reading_order": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 435.6, "r": 123.6, "b": 420.96 }, "text": "APPROVED BY:", "reading_order": 3, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 417.6, "r": 289.68, "b": 402 }, "text": "Kentucky State University Board of Regents", "reading_order": 4 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 384.24, "r": 133.92, "b": 369.84 }, "text": "EFFECTIVE DATE:", "reading_order": 5, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 366.24, "r": 123.84, "b": 350.88 }, "text": "August 8, 2025", "reading_order": 6, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 332.64, "r": 154.8, "b": 318.24 }, "text": "NEXT REVIEW DATE:", "reading_order": 7, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 315.36, "r": 124.08, "b": 299.76 }, "text": "August 8, 2028", "reading_order": 8, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 283.92, "r": 187.2, "b": 269.04 }, "text": "REGULATION STATEMENT:", "reading_order": 9, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 250.8, "r": 577.68, "b": 221.52 }, "text": "This regulation governs the procedures for student-initiated and KSU-initiated (administrative) withdrawals from a course.", "reading_order": 10 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 201.84, "r": 115.44, "b": 187.44 }, "text": "DEFINITIONS:", "reading_order": 11, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 169.68, "r": 127.44, "b": 155.76 }, "text": "Withdrawal (\"W\")", "reading_order": 12, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 152.88, "r": 578.16, "b": 122.4 }, "text": "A grade reported for students who officially withdraw from a course prior to the established deadline. The \"W\" grade is not included in the grade-point average.", "reading_order": 13 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 104.64, "r": 210, "b": 90.96 }, "text": "Administrative Withdrawal (\"AW\")", "reading_order": 14, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 88.8, "r": 577.44, "b": 58.32 }, "text": "A grade assigned to a student who has been administratively withdrawn by the university due to non-attendance or non-participation in a course.", "reading_order": 15 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 754.32, "r": 93.12, "b": 740.4 }, "text": "PROCESS:", "reading_order": 0, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 33.12, "t": 737.76, "r": 265.44, "b": 724.8 }, "text": "Withdrawal for Non-Attendance at Term Start", "reading_order": 1, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 722.64, "r": 436.08, "b": 708.96 }, "text": "On the 13th day of classes of a major semester, instructors will verify class rosters.", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.84, "t": 694.08, "r": 577.92, "b": 665.52 }, "text": "Students who have never attended a class meeting will be administratively withdrawn, and all applicable charges will be reversed.", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 649.68, "r": 577.92, "b": 620.88 }, "text": "Students who have attended at least one class meeting but have stopped attending are subject to the Class Attendance Policy. This process does not apply to the summer session.", "reading_order": 4 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 606, "r": 248.16, "b": 592.8 }, "text": "Student-Initiated Withdrawal (\"W\" Grade)", "reading_order": 5, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 590.64, "r": 576.96, "b": 562.32 }, "text": "A student may withdraw from a course and receive a \"W\" grade on their transcript if the withdrawal occurs before the end of the tenth full week of a semester.", "reading_order": 6 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 547.2, "r": 578.16, "b": 519.12 }, "text": "For a summer session or short course, the withdrawal must occur before two-thirds of the instructional days have elapsed.", "reading_order": 7 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 503.52, "r": 548.16, "b": 489.36 }, "text": "A student who fails to follow proper KSU withdrawal procedures will receive a grade of \"F\" in that course.", "reading_order": 8 }, { "page": 2, "type": "TITLE", "location": { "l": 33.12, "t": 474, "r": 351.84, "b": 460.56 }, "text": "Administrative Withdrawal for Non-Participation (\"AW\" Grade)", "reading_order": 9, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 459.36, "r": 577.92, "b": 415.68 }, "text": "An instructor may initiate the administrative withdrawal procedure for a student who is in jeopardy of failing due to missed classes or assignments. For online courses, this applies to students who miss two or more assignments.", "reading_order": 10 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 400.8, "r": 482.4, "b": 386.4 }, "text": "The administrative withdrawal period is from week three through week eight of a semester.", "reading_order": 11 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 371.28, "r": 577.92, "b": 342.48 }, "text": "Before notifying the Registrar, the instructor must first contact Student Success, which will attempt to contact the student and develop a plan for success.", "reading_order": 12 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 327.84, "r": 577.92, "b": 298.8 }, "text": "If Student Success cannot contact the student within one week, the withdrawal process will proceed. An administrative withdrawal is marked as \"AW\" on the student's transcript.", "reading_order": 13 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 282.96, "r": 267.36, "b": 268.32 }, "text": "REFERENCES AND RELATED MATERIALS:", "reading_order": 14, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.6, "t": 251.04, "r": 186, "b": 237.6 }, "text": "KSU Grading System Policy", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 15 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 235.44, "r": 192.48, "b": 221.76 }, "text": "KSU Class Attendance Policy", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 16 }, { "page": 2, "type": "TITLE", "location": { "l": 34.32, "t": 205.68, "r": 102.24, "b": 191.52 }, "text": "CONTACTS:", "reading_order": 17, "level": 3 }, { "page": 2, "type": "TABLE", "location": { "l": 34.8, "t": 176.64, "r": 576.24, "b": 129.36 }, "text": "
SubjectOfficeTelephoneE-mail
General QuestionsOffice of the Provost(502) 597-6946Michael.Dailey@kysu.edu
Regulation QuestionsOffice of the Registrar(502) 597-6234Yolanda.Benson@kysu.edu
", "links": [ { "uri": "mailto:Michael.Dailey@kysu.edu", "dest": null, "action_type": "/URI", "bbox": [ 436.65, 145.81, 567.12, 160.46 ] }, { "uri": "mailto:Yolanda.Benson@kysu.edu", "dest": null, "action_type": "/URI", "bbox": [ 436.65, 130.66, 572.56, 145.31 ] } ], "rows": [ { "row_index": 0, "location": [ 34.8, 160.88, 576.24, 176.64 ], "cells": [ { "location": [ 34.8, 160.88, 170.16, 176.64 ], "text": "Subject", "html_text": "Subject", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 170.16, 160.88, 305.52, 176.64 ], "text": "Office", "html_text": "Office", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 305.52, 160.88, 440.88, 176.64 ], "text": "Telephone", "html_text": "Telephone", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 440.88, 160.88, 576.24, 176.64 ], "text": "E-mail", "html_text": "E-mail", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 34.8, 145.12, 576.24, 160.88 ], "cells": [ { "location": [ 34.8, 145.12, 170.16, 160.88 ], "text": "General Questions", "html_text": "General Questions", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 170.16, 145.12, 305.52, 160.88 ], "text": "Office of the Provost", "html_text": "Office of the Provost", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 305.52, 145.12, 440.88, 160.88 ], "text": "(502) 597-6946", "html_text": "(502) 597-6946", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 440.88, 145.12, 576.24, 160.88 ], "text": "Michael.Dailey@kysu.edu", "html_text": "Michael.Dailey@kysu.edu", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 34.8, 129.36, 576.24, 145.12 ], "cells": [ { "location": [ 34.8, 129.36, 170.16, 145.12 ], "text": "Regulation Questions", "html_text": "Regulation Questions", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 170.16, 129.36, 305.52, 145.12 ], "text": "Office of the Registrar", "html_text": "Office of the Registrar", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 305.52, 129.36, 440.88, 145.12 ], "text": "(502) 597-6234", "html_text": "(502) 597-6234", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 440.88, 129.36, 576.24, 145.12 ], "text": "Yolanda.Benson@kysu.edu", "html_text": "Yolanda.Benson@kysu.edu", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 3, "n_cols": 4, "ref": "#/tables/0", "reading_order": 18 }, { "page": 2, "type": "TITLE", "location": { "l": 34.32, "t": 113.28, "r": 90.24, "b": 99.6 }, "text": "HISTORY:", "reading_order": 19, "level": 3 }, { "page": 2, "type": "TABLE", "location": { "l": 35.28, "t": 83.52, "r": 576.24, "b": 51.12 }, "text": "
Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Regulation)June 2025Zach Atwell
", "rows": [ { "row_index": 0, "location": [ 35.28, 67.32, 576.24, 83.52 ], "cells": [ { "location": [ 35.28, 67.32, 215.6, 83.52 ], "text": "Revision Type", "html_text": "Revision Type", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 215.6, 67.32, 395.92, 83.52 ], "text": "Date of Issuance/Revision", "html_text": "Date of Issuance/Revision", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 395.92, 67.32, 576.24, 83.52 ], "text": "Drafter(s)/Editor(s)", "html_text": "Drafter(s)/Editor(s)", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" }, { "row_index": 1, "location": [ 35.28, 51.12, 576.24, 67.32 ], "cells": [ { "location": [ 35.28, 51.12, 215.6, 67.32 ], "text": "Issued (New Regulation)", "html_text": "Issued (New Regulation)", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 215.6, 51.12, 395.92, 67.32 ], "text": "June 2025", "html_text": "June 2025", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" }, { "location": [ 395.92, 51.12, 576.24, 67.32 ], "text": "Zach Atwell", "html_text": "Zach Atwell", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/1" } ], "ref": "#/tables/1" } ], "n_rows": 2, "n_cols": 3, "ref": "#/tables/1", "reading_order": 20 } ] } ]