[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 606, "r": 151.92, "b": 572.4 }, "text": "REGULATION TITLE: Signatory Authority", "reading_order": 0, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 554.4, "r": 352.8, "b": 521.28 }, "text": "APPLIES TO:\nAll employees who manage contracts on behalf of KSU", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 504, "r": 250.56, "b": 453.36 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of the President\nDivision of Finance & Administration", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 434.64, "r": 288.96, "b": 401.28 }, "text": "APPROVED BY:\nKentucky State University Board of Regents", "reading_order": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 384.24, "r": 132.96, "b": 350.64 }, "text": "EFFECTIVE DATE:\nAugust 8, 2025", "reading_order": 4, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 332.16, "r": 155.04, "b": 299.28 }, "text": "NEXT REVIEW DATE:\nAugust 8, 2028", "reading_order": 5 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 283.68, "r": 187.2, "b": 269.28 }, "text": "REGULATION STATEMENT:", "reading_order": 6, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 250.8, "r": 577.92, "b": 187.2 }, "text": "This regulation implements the Contract Management Policy by defining the specific individuals who are delegated authority to sign contracts and legally bind Kentucky State University (KSU), and the financial thresholds associated with that authority. No employee may sign a contract on behalf of KSU unless they have been explicitly granted authority in this regulation or through a formal written delegation.", "reading_order": 7 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 169.92, "r": 115.92, "b": 155.52 }, "text": "DEFINITIONS:", "reading_order": 8, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 136.8, "r": 114.48, "b": 123.6 }, "text": "Contract Signer", "reading_order": 9, "level": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 120.96, "r": 537.84, "b": 106.8 }, "text": "A KSU employee who has been explicitly delegated the authority to sign contracts and legally bind KSU.", "reading_order": 10 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 88.32, "r": 135.6, "b": 74.88 }, "text": "Signatory Authority", "reading_order": 11, "level": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 72.48, "r": 412.08, "b": 58.56 }, "text": "The power delegated to a specific position to sign contracts on behalf of KSU.", "reading_order": 12 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 33.84, "t": 754.08, "r": 93.12, "b": 739.92 }, "text": "PROCESS:", "reading_order": 0, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 722.64, "r": 250.32, "b": 709.92 }, "text": "Schedule of Delegated Signatory Authority", "reading_order": 1, "level": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 708.24, "r": 577.44, "b": 679.92 }, "text": "The following individuals have the authority to sign contracts on behalf of KSU, subject to the following limitations:", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 664.32, "r": 506.64, "b": 650.88 }, "text": "President: The President must sign any contract that requires expenditures of more than $5,000.", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 635.28, "r": 573.84, "b": 621.36 }, "text": "Chief Financial Officer: The CFO is authorized to sign any contract that requires expenditures of $5,000 or less.", "reading_order": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 33.84, "t": 605.28, "r": 577.92, "b": 577.92 }, "text": "Provost: The Provost is authorized to sign academic affairs contracts that do not involve any expenditure of funds.", "reading_order": 5 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 561.36, "r": 238.56, "b": 548.4 }, "text": "Board of Regents Approval Requirement", "reading_order": 6, "level": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 33.84, "t": 546.72, "r": 577.68, "b": 504 }, "text": "Notwithstanding the authority granted above, any contract requiring expenditures of more than $1,000,000 in a single fiscal year must be approved by the KSU Board of Regents before it may be signed by the President or any other authorized signatory.", "reading_order": 7 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 488.4, "r": 267.6, "b": 474.48 }, "text": "REFERENCES AND RELATED MATERIALS:", "reading_order": 8, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.84, "t": 456, "r": 218.64, "b": 442.8 }, "text": "KSU Contract Management Policy", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 440.4, "r": 127.44, "b": 427.92 }, "text": "745 KAR 1:060", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 10 }, { "page": 2, "type": "TITLE", "location": { "l": 34.56, "t": 411.12, "r": 102.24, "b": 397.44 }, "text": "CONTACTS:", "reading_order": 11, "level": 3 }, { "page": 2, "type": "TABLE", "location": { "l": 34.8, "t": 382.08, "r": 575.76, "b": 350.16 }, "text": "
SubjectOfficeTelephoneE-mail
Policy QuestionsCFO/Vice President of Fin. & Admin.(502) 597-6429Melissa.Hicks@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Regulation)June 2025Zach Atwell
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