[ { "page": 1, "items": [ { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 609.6, "r": 585.6, "b": 585.5446 }, "text": "POLICY TITLE:", "reading_order": 0 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 585.5446, "r": 585.6, "b": 561.4892 }, "text": "Ethics Hotline", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 561.4892, "r": 585.6, "b": 537.4338 }, "text": "APPLIES TO:", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 537.4338, "r": 585.6, "b": 513.3785 }, "text": "All KSU Stakeholders", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 513.3785, "r": 585.6, "b": 489.3231 }, "text": "ADMINISTRATIVE AUTHORITY:", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 489.3231, "r": 585.6, "b": 465.2677 }, "text": "Office of General Counsel", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 465.2677, "r": 585.6, "b": 441.2123 }, "text": "Board of Regents", "reading_order": 6 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 441.2123, "r": 585.6, "b": 417.1569 }, "text": "APPROVED BY:", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 417.1569, "r": 585.6, "b": 393.1015 }, "text": "Kentucky State University Board of Regents", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 393.1015, "r": 585.6, "b": 369.0462 }, "text": "EFFECTIVE DATE:", "reading_order": 9 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 369.0462, "r": 585.6, "b": 344.9908 }, "text": "August 8, 2025", "reading_order": 10 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 344.9908, "r": 585.6, "b": 320.9354 }, "text": "NEXT REVIEW DATE:", "reading_order": 11 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 320.9354, "r": 585.6, "b": 296.88 }, "text": "August 8, 2028", "reading_order": 12 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 283.68, "r": 153.12, "b": 269.28 }, "text": "POLICY STATEMENT:", "reading_order": 13, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 250.8, "r": 578.16, "b": 187.92 }, "text": "Kentucky State University (KSU) is committed to maintaining the highest ethical standards and fostering a culture of integrity, transparency, and accountability. This policy establishes a confidential and anonymous Ethics Hotline for all stakeholders to report unethical behavior, violations of university policies, or any other misconduct without fear of retaliation.", "reading_order": 14 }, { "page": 1, "type": "TITLE", "location": { "l": 34.56, "t": 169.92, "r": 115.68, "b": 155.76 }, "text": "DEFINITIONS:", "reading_order": 15, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 136.8, "r": 106.32, "b": 123.84 }, "text": "Ethics Hotline", "reading_order": 16, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 120.96, "r": 577.68, "b": 89.76 }, "text": "A confidential and anonymous reporting channel, managed by a third party, established to receive and address concerns related to unethical behavior, policy violations, or misconduct.", "reading_order": 17 }, { "page": 1, "type": "TITLE", "location": { "l": 33.6, "t": 72.24, "r": 117.84, "b": 59.52 }, "text": "Internal Auditor", "reading_order": 18, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 34.08, "t": 56.64, "r": 577.2, "b": 42.24 }, "text": "The individual or internal auditing firm tasked with providing independent and objective evaluations of the", "reading_order": 19 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 754.56, "r": 509.76, "b": 740.16 }, "text": "university's financial and operational activities, including the initial assessment of hotline reports.", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 34.08, "t": 721.92, "r": 81.84, "b": 708.96 }, "text": "Reporter", "reading_order": 1, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 706.08, "r": 340.32, "b": 692.4 }, "text": "An individual who submits a report through the Ethics Hotline.", "reading_order": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 34.08, "t": 673.68, "r": 92.88, "b": 659.76 }, "text": "PROCESS:", "reading_order": 3, "level": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 34.32, "t": 642.24, "r": 138.96, "b": 628.8 }, "text": "Reporting a Concern", "reading_order": 4, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 612.48, "r": 565.2, "b": 599.04 }, "text": "How to Report: Reports can be submitted 24 hours a day, 7 days a week, through the following channels:", "marker": "•", "list_id": "L1", "level": 0, "items": [ { "page": 2, "type": "LIST_ITEM", "location": { "l": 52.56, "t": 583.2, "r": 202.56, "b": 570 }, "text": "By Phone: 1-855-203-6657", "marker": "o", "list_id": "L1", "level": 1, "reading_order": 0 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 51.6, "t": 553.68, "r": 267.84, "b": 540.24 }, "text": "Online: www.securityvoice.com/reports", "marker": "o", "links": [ { "uri": "http://www.securityvoice.com/reports", "dest": null, "action_type": "/URI", "bbox": [ 107.71, 540.52, 268.31, 555.17 ] } ], "list_id": "L1", "level": 1, "reading_order": 1 } ], "reading_order": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 523.68, "r": 570, "b": 509.76 }, "text": "Anonymous Reporting: The hotline allows reporters to remain anonymous throughout the entire process.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 493.92, "r": 577.68, "b": 450.72 }, "text": "Types of Concerns: The hotline can be used to report any good-faith concerns related to unethical behavior, policy violations, financial misconduct, fraud, harassment, discrimination, safety violations, or any other matter that may impact KSU's ethical standards.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 7 }, { "page": 2, "type": "TITLE", "location": { "l": 34.08, "t": 434.88, "r": 141.84, "b": 421.68 }, "text": "Investigation Process", "reading_order": 8, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 405.6, "r": 577.68, "b": 376.08 }, "text": "Initial Assessment: KSU's Internal Auditor or Internal Auditing Firm will conduct an initial assessment of each report to determine its credibility, severity, and the appropriate course of action.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 360.48, "r": 577.68, "b": 332.64 }, "text": "Investigation: If deemed necessary, a thorough, impartial, and confidential investigation will be conducted to gather facts and evidence.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 10 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 316.32, "r": 577.2, "b": 287.28 }, "text": "Communication: The reporter's anonymity will be respected throughout the investigation. 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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy)November 2023Wendy Dixie and Zach Atwell
Moderate RevisionsJune 2025Zach Atwell
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