It shall be the sole responsibility of the Offeror who received the Addendum, to insure that all of the appropriate Sub-bidders and Sub-contractors are notified in respect to the information contained in the Addendum.
No instructions or changes shall be binding unless documented by a proper and duly issued Addendum.
The University is under no obligation to contact Offerors for clarification but reserves the right to do so.
There will be no pre-proposal conference for this RFP.
To ensure that RFP documentation and subsequent information (modifications, clarifications, addendum, written questions and answers, etc.) is directed to the appropriate persons within the Offeror's firm, each Offeror who intends to participate in this RFP is to provide the following information to the Purchasing Official. Prompt, thorough compliance is in the best interest of the Offeror. Failure to comply may result in incomplete or delayed communication of addenda or other vital information. Contact information is the responsibility of the Offeror. Without the correct, prompt receipt of information, any missing information shall be the responsibility of the Offeror.
Name of primary contact
Mailing address of primary contact
Telephone number of primary contact
Fax number of primary contact
Email address of primary contact
Additional contact persons with same information provided as primary contact
This information shall be transmitted via email or fax to: Tonya Montgomery at Tonya.Montgomery@kysu.edu or (502) 597-6588.
All communication with the University regarding this RFP shall only be directed to the University Purchasing Official listed above. Please reference RFP-17-01 Presidential Search Consulting Services in the subject line.
From the issue date of this RFP until a Contractor is selected and selection is announced, Offerors are not allowed to communicate about the subject of the RFP with any University administration, faculty, staff, employees or members of the Board of Regents except: The Purchasing Official representing the University administration or others authorized in writing by the Purchasing Department and University representatives during Offeror presentations scheduled by the Purchasing Department.
If violation of this provision occurs, the University reserves the right to reject the proposal.
The Request for Proposal specifies the format, required information, and general content of proposals submitted in response to this RFP. The Purchasing Department will not disclose any portions of the proposals prior to contract award to anyone outside the Purchasing Department, the University's administrative staff, representatives of the State or Federal Government, if required, and the members of the committee evaluating the proposals. After a contract is awarded in whole or in part, the University shall have the right to duplicate, use, or disclose all Proposal data submitted by Offerors in response to this RFP as a matter of public record.
Any submitted proposal shall remain a valid proposal for six (6) months after the proposal due date.
Kentucky State University shall have the right to use all system ideas, or adaptations of those ideas, contained in any proposal received in response to this RFP. Selection or rejection of the proposal will not affect this right.