Notes taken by Mara Merlino. These do NOT constitute official minutes of the meeting.

Roll call Regent Lysonge Mac Stewart Mayor May Judge Grimes Venita Hawkins Ralph Williams Houston Barber Elgie Mcfayden Mindy Barfield

We have quorum.

The committee has been working for months. Academic search has a comprehensive profile to take to market to secure candidates. The profile has been posted in several location and applications are being compiled from applicants across the nation. The Committee will set the roadmap for going forward, including progress to date and plans for moving forward.

Drs. Bigham and Stewart: search progress.

How inclusive will the process be about making sure that community panels, BOR, faculty, and candidates?

Mac: phase 1 information gathering stakeholders. Met with people on campus, tried to be inclusive Spent 1 1/2 days on campus talking with stakeholders. Made phone calls to all members of regents and search committee. Developed a survey monkey instrument to alumni and stakeholders. Good response from survey.

A profile was developed from the survey results (closed 11-13, the profile was on the website for academic search on 11-18). Ads are placed in strategic places. Target email outreach to presidents, provosts, and deans of all HBCUs and similar schools.

Where did the ad go? 6 outlets to publish profile and job description: Academic Search, Chronicle of Higher Ed, Inside Higher Ed are three. American conference of academic deans. Total of 12 sources. How timely was the approval and posting? Posted all online but did not give a date when.

Timeline:

Application soft date January 17 but can accept applications afterward.

6-8 weeks to get a robust pool.

Have allowed up through the 17th of January.

Early ones are less quality, better candidates come in at the end.

Committee will now wait until January 5 to meet again to evaluate the candidates.

January 20 will be the next meeting to select the semifinalists (10).

Feb 4 meeting with candidates off campus.