GUIDELINES FOR UNIVERSITY COMMITTEES

University committees serve a wide variety of functions at the Kentucky State University and vary regarding their mission, membership, and representative term length. Some committees serve in a long-term advisory capacity while others convene for a short time to focus upon clearly identified tasks. Committees are typically comprised of members from the faculty, staff, and student communities. Respective members are nominated by the area senior leader to the Cabinet/VP. Nominations are considered, and recommendations are forwarded to the President for final selection and membership committee approval.

Philosophy of Committee Structure

The faculty, staff, administrators, and students of Kentucky State University (KSU) support a collegial system of shared governance that assures and promotes university-wide representation and joint deliberation across the institution. A collegial system of shared governance is defined as a communication process which encourages responsible participation and open discussion and provides opportunities to present diverse points of view resulting in increased institutional communication and stakeholder engagement.

KSU's committee structure serves to provide the clearest expression of viewpoints of various constituent groups at the University and functions as the primary mechanism for representative participation in shared governance.

Purpose of Committee Structure

• The administration shall coordinate University Standing and Ad Hoc Committees. The Faculty Senate, Staff Council, and Student Government shall work cooperatively to ensure: (1) appropriate and broad-based representation on committees, (2) equitable distribution of committee assignments; and (3) timely completion of committee tasks.
• Each committee is positioned under the appropriate Cabinet/VP level(s) that it advises. This reporting structure ensures that senior leaders are engaged in support and the decision-making that is required for continuous institutional improvement. Individual Cabinet/VP member is responsible for informing the senior university leaders of committee activity, recommendations and decisions.

Definition of University Standing Committees

There are two types of University Standing Committees: (1) University Standing Committees and, (2) University Ad Hoc Committees. Each is defined below:

University Standing Committee

Is a permanent committee appointed or established by the President to consider and advise on matters regarding a designated subject. University Standing Committees of KSU shall be classified as one of the following:

• Faculty Affairs committees,
• Student services and activities committees, or
• Institutional Committees
• Assessment Committees

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