Notice-of-FS-Meeting-111416-w-attachments.pdf — PaddleOCR-VL (Baidu)

Committee meetings will not be scheduled during the eleven o'clock hour on Tuesday during finals;
College, schools, program and sector departmental committee meeting times begin the second and fourth Tuesdays of each month. Meetings will not be scheduled during the eleven o'clock hour on Tuesday during finals;
Chairpersons of committees and academic administrators may schedule additional meetings (outside of the Tuesday, eleven o'clock timeframe) if necessary for completion of activities and assignments;
In months that have more than four Tuesdays, the additional Tuesdays are reserved for division/departmental sector meetings.

Submit at the end of each month, copies of approved minutes, committee reports, proposals, and other related documents to the appropriate Cabinet/Vice President Sharedrive folder for University Committees; and
Prepare and submit an Annual summary of committee activities to the appropriate Cabinet/Vice President member. The summary should include member attendance, participation, and actions.

Committee appointments are an integral part of the employee's duties. Persons appointed or elected to University Committees are expected to participate in committee activities. If a committee member cannot attend a meeting, he/she may send a representative;
The representative may participate in the committee's deliberations but cannot vote;
Recommendations for the removal of inactive members are made to the appropriate Cabinet/Vice President by the Chairperson of the Committee; and
When the term “designee” appears after a job title listed under “Committee Composition,” the official holding that title has the option to appoint someone else to be the official member of the Committee. In such a case, the designee is appointed at the beginning of the academic year and is expected to attend each committee meeting throughout the year. The designee will have the official voting right for the duration of the appointment.

Take minutes of each meeting (including attendance) and submit them to the Committee Chairperson within two weeks following the meeting;
The secretary will create and send minutes to committee members at least one-week in advance of meetings so members can read the minutes for accuracy in a Committee (Titled) Shareddrive;
Meeting minutes are to be reviewed and approved at the next scheduled committee meeting;
In the Committee Sharedrive maintain an up-to-date record of approved minutes, committee actions, proposals, and recommendations.

The appropriate Cabinet/Vice President and the President of the Faculty Senate (for Committees of the Faculty Senate) shall monitor and evaluate the effectiveness of the operation of each University committee within their respective areas;