All notices, requests and other communications that a party to any Contract, personal services contract, or similar document executed as a result of this RFP is required or elects to deliver shall be in writing and shall be delivered personally, by facsimile (provided such delivery is confirmed), by email clearly identifying the source of notice, or by recognized overnight courier service to the other party at the address set forth below, or to such other address as such party may hereafter designate by notice given pursuant to this section.

Upon award of Contract, the sole point of contact for administration of the Contract will be:

Primary Contact Copy to

Christina Leath Gordon Rowe

Kentucky State University Kentucky State University

Hume Hall Hume Hall

400 East Main Street 400 East Main Street

Frankfort, KY 40601 Frankfort, KY 40601

Christina.Leath@kysu.edu Gordon.Rowe@kysu.edu

Each Proposal shall state that it is a firm offer, which may be accepted within a period of 60 days. Although the contract is expected to be awarded prior to that time, the 60-day period is requested to allow for unforeseen delays.

The resulting Contract, from this Request for Proposal, may be cancelled by the University for non-compliance with the terms and conditions of any part of the agreement

The proposal should be prepared simply and economically, providing a straightforward and concise description of the offeror's capabilities to satisfy the requirements of the Request for Proposal. Emphasis should be on completeness and clarity of content. Attach copies of specification sheets, references, and other supporting documentation.

Proposals shall be prepared one sided on 8-1/2" x 11" paper, with all text clear of binding. The text type size shall not be less than a 12-point font. The proposals shall be indexed and all pages sequentially numbered throughout, or by section. Elaborate graphics and expensive paper and bindings are not necessary, nor encouraged. Neatness, clarity and completeness are what are desired. All text and exhibits should be succinct and relevant to the RFP requirements.

Pricing should be provided for each section of the requested services in addition to a combined price for the entire proposal. In addition, at least three references should be provided from institutions of higher education similar to Kentucky State University in size (student body, faculty, and administrative staff), demographic composition, and/or diversity.

Any costs incurred by Offeror in preparing or submitting Offer are the Offerors' sole responsibility. The University will not reimburse any Offeror for any costs incurred prior to award.

Telegraphic or faxed proposals or modifications of RFP by fax or email are not acceptable.