7.1 Timeliness of Proposals. RFPs shall be delivered prior to the official time and date for receipt of Proposal indicated in the Request for Proposal, or any extension thereof made by Addendum.
7.2 Request for Proposal responses are due July 29, 2016 at 3:00 p.m. Eastern Time. Submit to:
7.3 Late Proposals. Proposals received after the official closing time and date for receipt of Proposals may be considered for evaluation and award only if: (i) no other Offers were received within the legal advertisement period; and (ii) the re-advertisement time delay would seriously affect the operations of the Owner; and (iii) in the judgment of the Purchasing Official, the Offer was finalized prior to the official closing time and date for receipt of Offers. The Offeror shall assume full responsibility for timely delivery at the location designated for receipt of Offers.
7.4 Proposals Not In Writing. Oral, emailed, telephonic, or telegraphic RFPs or changes in RFPs by such methods are not permitted and will not receive consideration.
7.5 Withdrawal. Proposals may be withdrawn prior to the closing time and date for receipt of Proposal by: (i) a properly identified representative of the Proposer whose name appears on the RFP envelope, or (ii) by written request by an authorized representative of the Proposer, received by the Purchasing Department prior to the RFP closing date and time. Withdrawn Proposals may be resubmitted up to the closing time and date designated for the receipt of RFPs.
7.6 Proposed Deviations from the Request for Proposal. Any proposed deviations from the RFP must be specifically identified. Such proposed deviations must not be in conflict with the basic nature of this RFP. Respondents should be aware that significant deviations may result in disqualification.
Kentucky State University
Purchasing Department
Academic Services Building, Room 423
400 East Main Street
Frankfort, Kentucky 40601
8.1 Proposal Opening. Unless stated otherwise in the Request for Proposal, all properly identified timely RFPs WILL NOT be opened publicly.
8.2 Request for Proposal responses are due at the appointed time but are not opened and read. They are first checked for responsiveness.
8.3 Waiver of Irregularities/Rejection of Proposals. The right to cancel the Request for Proposal, to reject any and all Proposals, and to waive technicalities and minor irregularities in Proposals is maintained and preserved in all Requests for Proposals issued by KSU when such action is determined to be in the best interest of KSU.
8.4 Grounds for Rejection. Grounds for the rejection of Proposals include, but shall not be limited to:
8.5 Minor Irregularities. Minor irregularities or technicalities in a Proposal may be waived by the Purchasing Official on behalf of the University when all of the following circumstances are present:
Failure of a Proposal to conform to the essential requirements of the Request for Proposal;
Any Proposal that does not conform to the specifications contained or referenced in any Request for Proposal shall be rejected unless the invitation authorized the submission of alternate Proposals and the items/services offered as alternates meet the requirements specified in the RFP;
Any Proposal that fails to conform to the delivery or completion schedule established in the Proposal Documents;
A Proposal imposing conditions or qualifications which would modify the terms and conditions of the Request for Proposal, or limit the Proposer's liability to the Owner in a manner inconsistent with the provisions of the Proposal Documents;
Any Proposal determined by the Purchasing Department in excess of funds available;
Failure to furnish a Proposal security in accordance with the requirements of the Request for Proposal;
For other cause as documented by the Purchasing Official pursuant to a written determination and finding;
Proposals received from Proposers determined by the Procurement Official to be non-responsive Proposers;
Proposals containing terms and conditions not in conformity with the Statutes of the Commonwealth of Kentucky.