The KSU Liaison must assist the External Youth Program staff with registering the program.

External Youth Programs must be registered with HR and the OGC at least 30 days prior to the Program's start date.

External Youth Program staff may need to sign a KSU agreement covering liability, insurance, training, and compliance with applicable laws and KSU policies.

External Youth Program staff must have satisfactory background checks (within 5 years).

Checks must cover criminal records and the Kentucky Sex Offender Registry; results are not shared with KSU, but the External Youth Program leaders must exclude individuals with disqualifying convictions.

Check costs are borne by the External Youth Program.

K-12 school employees are presumed to have satisfactory background checks.

All Youth program staff must report suspected or witnessed abuse or neglect of minors to KSU Police or local law enforcement immediately, per KRS 620.030.

Other incidents (e.g., injuries, harassment) must be reported to HR immediately.

Retaliation against good-faith reports is prohibited.

Contact human.resources@kysu.edu for exemptions, which must be approved by HR and the OGC.

Large public events may receive exemptions from certain requirements.

HR and the OGC interpret and enforce this policy.

KSU employees violating the policy may face disciplinary action, up to termination of employment.

External entities violating the policy may be barred from campus programs.

KRS 620.030 (Mandatory Reporting of Child Abuse/Neglect)

KSU Employment of Minors Policy

KSU Children in the Workplace Policy