HR will screen all applications for a particular role and disqualify any applicants who do not meet the minimum qualifications of the job description. After screening all applications, HR shall create a hiring committee, which will be charged with evaluating the applications of the qualified candidates.

Each hiring committee shall be composed of at least three (3) current KSU employees; however, it is preferred that hiring committees are composed of five (5) employees. Hiring committees must consist of at least one (1) faculty member, one (1) staff member, and one (1) employee who is not a member of the hiring supervisor's department. After a hiring committee has been formed, HR will forward the applications of all qualified candidates to the hiring supervisor and the other members of the committee.

After reviewing the resumes or curricula vitae of all candidates who properly submitted an application for a position, the hiring committee will select the most qualified candidates and offer them interviews. Although there is not a minimum number of candidates a hiring committee must interview, it is strongly recommended that a committee interviews at least three (3) candidates before making a hiring decision.

The hiring committee shall notify HR of its preferred final candidate. HR will then complete reference checks on the selected finalist prior to making an employment offer. It is recommended that HR completes at least three (3) reference checks before extending an offer to the finalist. A candidate's signed application authorizes KSU to request information pertinent to his or her work experience, education, and training.

Prior to employment, selected candidates must satisfactorily complete a background check conducted through HR.

Various laws and regulations may require the verification of certain education and professional credentials. These requirements further require appropriate action, up to and including termination of employment for falsification of qualification statements.

HR is responsible for conducting most of the legally required credential verifications and is required to complete such verifications within 90 days of the employee's start date.

The following credentials must be verified:

When a permanent employee transfers from one KSU department to another, credentials that have already been verified and documented in his or her personnel file do not have to be verified again.

If a selected candidate's highest post-secondary degree is a foreign degree, the hiring department is responsible for verifying it. The hiring department must submit documentation (e.g., certified transcripts, employee-provided proofs of degrees, etc.) of any foreign-degree verification to HR as part of the background check process. Such documentation should be produced during the hiring process; however, it must be produced within 90 days of the selected candidate's start date.