• Department heads are charged with promptly reviewing employee disclosures to determine if a conflict exists and if it can be resolved. The Board Chair and General Counsel are charged with reviewing disclosures from Regents.
• Employees purchasing goods or services on behalf of the University must submit an annual conflict of interest disclosure form to HR.

Confidentiality of Disclosures

Disclosures are handled confidentially, with access limited to a need-to-know basis.

Withdrawal From Decision-Making

• Employees and members of the Board of Regents must not influence or decide on matters involving an organization or transaction in which they or an immediate family member have a personal interest.
• Employees shall notify their department heads of any such personal interests as soon as practicable. Members of the Board of Regents shall notify the Board Chair and the Office of General Counsel.
• An individual with a personal interest in an organization or transaction shall recuse themself from any discussions or decisions on the matter unless and until their department head (for employees) or the Board Chair (for Regents) determines otherwise.

Misuse of Information

Employees and members of the Board of Regents may not use non-public KSU information for personal gain or others' benefit. They must not exploit business opportunities known to be of interest to KSU without prior written consent from KSU.

Gifts and Favors

• Employees and members of the Board of Regents may not solicit or accept gifts, loans, rewards, or items of value that could influence their judgment or conduct in KSU business.
• Unsolicited courtesy gifts (e.g., business lunches, event tickets) under $100 in market value which do not influence or appear to influence judgment are allowed.
• Supervisors (for employees) or the Board Chair (for Regents) may grant written exemptions for gifts in excess of $100, but such exemptions must include sufficient justification and apply only to a specific gift or favor.

Professional Organizations and Associations

Work with external professional groups is permissible if it supports the individual's legitimate professional development, does not interfere with KSU duties, and does not violate laws or compete with KSU's interests.

Conflicts of Commitment

• Administrators and Faculty: Faculty and professional administrators must dedicate their primary professional effort, time, and focus to KSU's teaching, research, and service missions. External employment in their field is allowed, provided it does not conflict with KSU interests or commitments.