[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 606, "r": 151.2, "b": 573.12 }, "text": "REGULATION TITLE: Leave of Absence", "reading_order": 0, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 555.36, "r": 107.28, "b": 504.96 }, "text": "APPLIES TO:\nFaculty\nStaff", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 486.96, "r": 215.04, "b": 452.88 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of Human Resources", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 435.6, "r": 288.24, "b": 401.04 }, "text": "APPROVED BY:\nKentucky State University Board of Regents", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 34.08, "t": 384, "r": 133.68, "b": 350.16 }, "text": "EFFECTIVE DATE:\nAugust 8, 2025", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 332.64, "r": 153.6, "b": 299.28 }, "text": "NEXT REVIEW DATE:\nAugust 8, 2028", "reading_order": 5 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 283.92, "r": 187.2, "b": 269.04 }, "text": "REGULATION STATEMENT:", "reading_order": 6, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 251.04, "r": 577.68, "b": 220.56 }, "text": "This regulation sets forth the terms and procedures whereby Kentucky State University (KSU) employees can request a leave of absence.", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 202.32, "r": 578.64, "b": 139.92 }, "text": "A leave of absence is an extended period of time during which an employee is absent from work without loss of employment. KSU may grant leaves of absence in a few well-defined cases, and for up to a maximum of thirty (30) days. An extension beyond thirty (30) days will be considered in the event of serious or extenuating circumstances.", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 122.4, "r": 577.92, "b": 91.68 }, "text": "Leaves of absence are generally without pay unless provided otherwise. Therefore, employees shall be required to exhaust other forms of paid time off, such as vacation time, before the period of unpaid leave begins.", "reading_order": 9 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 34.08, "t": 754.32, "r": 93.36, "b": 739.68 }, "text": "PROCESS:", "reading_order": 0, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 34.08, "t": 723.36, "r": 151.68, "b": 708.96 }, "text": "Eligibility and Duration", "reading_order": 1, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 693.36, "r": 577.2, "b": 664.8 }, "text": "Kentucky State University (KSU) may grant a personal leave of absence for up to a maximum of thirty (30) days.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.36, "t": 648.48, "r": 577.2, "b": 634.56 }, "text": "An extension beyond thirty (30) days may be considered in the event of serious or extenuating circumstances.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.6, "t": 618.72, "r": 412.8, "b": 604.32 }, "text": "Granting a personal leave of absence is at the discretion of the University.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 589.2, "r": 187.92, "b": 575.76 }, "text": "Request and Approval Process", "reading_order": 5, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.32, "t": 559.2, "r": 577.44, "b": 530.64 }, "text": "An employee must submit a written request explaining the reason for the leave to their immediate supervisor and the Office of Human Resources (HR) at least two (2) weeks before the leave is to begin.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 33.36, "t": 515.04, "r": 395.04, "b": 501.12 }, "text": "The leave must be approved in writing by both the supervisor and HR.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 7 }, { "page": 2, "type": "TITLE", "location": { "l": 33.84, "t": 485.52, "r": 187.92, "b": 471.6 }, "text": "Pay and Benefits During Leave", "reading_order": 8, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 34.08, "t": 455.52, "r": 577.92, "b": 427.2 }, "text": "A personal leave of absence is generally unpaid. 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SubjectOfficeTelephoneE-mail
Regulation questionsHuman Resources(502) 597-6667Human.Resources@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy) (HR Policy Manual)March 2013Unknown
RevisedAugust 2024Zach Atwell
Revised (Reclassified as a Regulation; Additional Details)July 2025Zach Atwell
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