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# Policies and Regulations
REGULATION TITLE: Reasonable Accommodations for Disabilities
APPLIES TO:
Faculty, Staff, Student Employees, and Applicants for Employment
ADMINISTRATIVE AUTHORITY: Office of Human Resources
APPROVED BY:
Kentucky State University Board of Regents
EFFECTIVE DATE:
August 8, 2025
NEXT REVIEW DATE:
August 8, 2028
## REGULATION STATEMENT:
This regulation implements Kentucky State University's (KSU) ADA Policy. It outlines the interactive process for requesting and determining reasonable accommodations for qualified individuals with disabilities to ensure equal employment opportunity.
## DEFINITIONS:
## Disability
A physical or mental condition that substantially limits one or more major life activities, a record of such a condition, or being regarded as having such a condition.
## Essential Job Functions
The fundamental, non-marginal duties of a position.
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## Interactive Process
A timely, good-faith communication process between the employee/applicant, supervisor, and Human Resources to explore and determine effective reasonable accommodations.
## Qualified Individual
An individual with a disability who satisfies the requisite skill, experience, education, and other job-related requirements of the employment position and who, with or without reasonable accommodation, can perform the essential functions of such position.
## Reasonable Accommodation
A modification or adjustment to a job, the work environment, or the way things are usually done that enables a qualified individual with a disability to perform essential job functions and enjoy equal employment opportunities.
## PROCESS:
## Requesting an Accommodation
An employee or applicant may initiate a request for an accommodation by contacting the Office of Human Resources (HR). If a request is made to a supervisor, the supervisor must promptly direct the individual to HR. Required forms are available on the KSU HR webpage.
## The Interactive Process
• Documentation: HR may require medical documentation from a healthcare provider to confirm the disability and the need for an accommodation. All medical information will be kept confidential and maintained in files separate from the employee's personnel file.
Consultation: HR will engage in the interactive process with the employee/applicant and the relevant supervisor to understand the limitations caused by the disability and to identify potential effective accommodations.
• Determination: HR will determine the appropriate reasonable accommodation based on the interactive process. An accommodation will not be provided if it imposes an undue hardship on the University.
Implementation: HR will document the approved accommodation and coordinate its implementation with the employee and supervisor.
## Supervisor Training
Supervisors are encouraged to request training on the accommodation process from the HR Office to ensure compliance and support for their employees.
## REFERENCES AND RELATED MATERIALS:
KSU ADA Policy
KSU FMLA Policy
ADA Accommodation Request Forms
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## CONTACTS: