===== PAGE 1 ===== # BOARD OF REGENTS for KENTUCKY STATE UNIVERSITY
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CKY STATE UNIVF ONWARD UPWARD Meeting of the Board of Regents Thursday, March 26, 2026 9:30 a.m. EDT Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 ===== PAGE 2 ===== ## KENTUCKY STATE UNIVERSITY MISSION STATEMENT Provide transformative educational experiences to prepare graduates for making meaningful contributions to society. Kentucky State University is a public, research-comprehensive, historically black, 1890 land grant institution. ## KENTUCKY STATE UNIVERSITY VISION STATEMENT Foster Innovation and Inspire Leaders to Advance the Commonwealth and the World. ## KENTUCKY STATE UNIVERSITY CORE VALUES • Compassion, Communication, Commitment, and Collaboration - Ethical and Moral Responsibility • Intentional Actions • Excellence and Innovation - Impactful Community Engagement • Holistic Professional Development ===== PAGE 3 ===== # KENTUCKY STATE UNIVERSITY BOARD MEMBERS Ms. Tammi Dukes (2027) Mr. Matthew Grimshaw (2030) Mr. Edward Fields (2026), Staff Regent Miss Cheyenne Rushing, Student Regent Mr. Edward Hatchett, Esq. (2031) Mr. Jason Moseley (2026) Dr. Charles Moyer (2027) Mr. Jonathan Rabinowitz, Esq. (2030) Mr. Robert Ramsey, Sr. (2028) Ms. Joan "Toni" Stringer, Esq. (2028) Dr. James Obielodan (2028) # KENTUCKY STATE UNIVERSITY ELECTED BOARD OFFICERS Ms. Tammi Dukes, Chairperson Mr. Edward Hatchett, Esq., Vice Chairperson Ms. Nicole Sergent, Esq., Secretary Dr. Heather Bigard, Treasurer ===== PAGE 4 ===== # KENTUCKY STATE UNIVERSITY INSTITUTIONAL OFFICERS Dr. Koffi C. Akakpo Nineteenth President Dr. Michael D. Dailey Provost and Vice President for Academic and Student Affairs Dr. Heather Bigard Vice President for Finance and Administration / CFO Mr. Michael R. DeCourcy Vice President for External Relations and Institutional Advancement Dr. Wendy D. Dixie Vice President for Information Technology and Special Assistant to the President Ms. Nicole Sergent General Counsel ===== PAGE 5 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS SPECIAL MEETING ** Meeting Will be Conducted in Person and videoconference ** Thursday, March 26, 2026 9:30 a.m. EDT Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location) Zoom Link: https://kysu.zoom.us/j/93391841199 Webinar ID: 933 9184 1199 Phone one-tap: +13126266799, 93391841199#US
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1. Call to Order Regent Tammi Dukes Board Chair 2. Roll Call Ms. Nicole Sergent Board Secretary General Counsel 3. Approval of the Agenda Chair Dukes 4. Approval of Revised Schedule for June 19, 2026 Regular Meeting Chair Dukes 5. Revised Student Government Association Constitution (Informational Item) Ms. Cheyenne Rushing Student Government Association President 6. Closed Session a. Pending and Possible Litigation (KRS 61.810(1)(c)) 7. Closing Remarks Attorney Sergent Chair Dukes ===== PAGE 6 ===== # Student Government Association of Kentucky State University Constitution ## Preamble We, the students of Kentucky State University, united in purpose and bound by a shared commitment to excellence, leadership, and service, do hereby establish this Student Government Association as the official voice and representative body of the student population. In recognition of Kentucky State University’s proud legacy as a Historically Black College and University, and in honor of those who paved the way for access, equity, and opportunity through resilience and resistance, we affirm our responsibility to uphold the principles of accountability, advocacy, and accessibility. We commit to protecting the rights and promoting the welfare of all students; fostering an environment grounded in inclusion, transparency, and empowerment; and ensuring that student perspectives are heard, respected, and meaningfully incorporated into institutional decision-making. With honor and humility, we seek to enrich the academic, social, and cultural experiences of every Thorobred through purposeful programming, strategic collaboration, and transformative leadership. In service to our campus, our community, and the broader mission of higher education, we do hereby ordain and establish this Constitution of the Student Government Association of Kentucky State University. ## Article I ### Section 1. Name The official name of this representative body shall be the Student Government Association of Kentucky State University, hereinafter referred to as “Student Government Association” or “SGA.” Each duly constituted administration shall be identified by its respective administration number and may articulate specific goals, initiatives, and priorities, provided such efforts remain consistent with the mission, values, and governing authority of the SGA as established herein. ### Section 2. Function The Student Government Association shall serve as the official governing and representative body of the student population of Kentucky State University. The SGA is entrusted with advocating for the collective interests, rights, and welfare of all enrolled students. ===== PAGE 7 ===== Operating in collaboration with University leadership and within the framework of shared governance, the SGA shall ensure that student voices are represented in institutional deliberations and that University programs, policies, and initiatives reflect the evolving needs of the student body. Each administration shall govern with a commitment to service, accountability, innovation, equity, and ethical leadership, advancing the mission and legacy of Kentucky State University through informed advocacy and student empowerment. ## Article II ### Section 1. Purpose The purpose of the Student Government Association shall be to serve as the official representative body of the student population, dedicated to advancing the collective interests, rights, and welfare of all students. Rooted in Kentucky State University’s legacy as a Historically Black College and University, the SGA shall promote academic excellence, civic engagement, inclusive leadership, and student empowerment. The Association shall act through advocacy, legislation, service, and collaboration with institutional leadership to foster a vibrant, equitable, and engaging campus environment. Guided by the principles of transparency, accountability, and equity, the SGA shall serve as a steward of student interests and a catalyst for institutional progress. ### Section 2. Jurisdiction and Shared Governance The Student Government Association shall exercise shared jurisdiction with the University administration, including the President's Cabinet, in matters concerning the regulation, coordination, and advancement of the student campus experience. This authority shall include oversight, support, and advocacy related to recognized student organizations, activities, and initiatives that contribute to the cultural, intellectual, and social vitality of the University, including but not limited to student-led publications, residence hall councils, multicultural organizations, and officially chartered student groups. Organizations exempt from direct SGA regulatory authority shall include fraternities and sororities governed by their respective councils and national organizations; and Departmental or academic clubs governed by their respective academic units or faculty advisors. ===== PAGE 8 ===== While exempt from direct jurisdiction, these organizations shall remain eligible for collaboration, consultation, and partnership with the SGA to promote a unified and engaged student body. ### Section 3. Legislative Authority The Student Government Association shall have the authority to draft, propose, debate, and enact legislation concerning student interests, engagement, welfare, and campus life, provided such legislation does not conflict with University policy, state law, or federal law. All legislation adopted by the Student Government Association shall be submitted to the appropriate University administrative body for review and ratification in accordance with established governance procedures. If legislation is not ratified, a joint review committee composed of SGA representatives and the appropriate University officials shall review the proposal and recommend revisions. Revised legislation may then be resubmitted for final consideration. This process shall uphold the principles of shared governance and ensure meaningful student representation in matters affecting the campus community. ### Section 4. Advisory Authority In matters beyond its direct jurisdiction, the SGA retains the authority to submit formal recommendations to the appropriate University bodies regarding issues affecting the general welfare of the student body. ### Section 5. Office Space The Executive Board shall have the authority to assign and utilize designated SGA office spaces at the beginning of each academic term. Executive officers shall be responsible for maintaining these spaces in accordance with University policies and standards. Additionally, each member of the Executive Board shall be required to maintain established office hours throughout their term of service in order to remain accessible to the student body and to fulfill the responsibilities of their office. ## Article III ### Section 1. Membership Membership in the Student Government Association shall be open to all students enrolled full-time at Kentucky State University, at the undergraduate or graduate level. ### Section 2. Rights of Members ===== PAGE 9 ===== All members shall retain the right to vote in University-wide SGA elections, participate in deliberations, attend meetings, and engage in SGA-sponsored initiatives, subject only to limitations expressly stated in this Constitution. ### Section 3. Right to Petition All members shall retain the right to formally petition the SGA or its constituent bodies for the redress of grievances. Such petitions shall be reviewed and addressed in a timely, transparent, and equitable manner. ### Section 4. Leadership Training Requirement All candidates seeking Executive Board positions must complete at least one approved leadership development training administered by the Office of Student Affairs or Office of Student Life prior to the election process. ### Section 5. Conduct Eligibility Students shall have no documented conduct violations in order to be eligible for election or appointment to any SGA position. Verification of conduct standing shall be obtained from the Office of Student Conduct prior to the commencement of candidacy or appointment. Any student with a record of violations related to academic integrity, behavioral misconduct, or University policy infractions shall be ineligible to pursue or hold office within the Student Government Association. ### Section 6. General Eligibility Eligibility for candidacy or appointment shall be contingent upon academic standing, conduct history, enrollment status, and compliance with all nomination and campaign procedures established by the Student Senate. ## Article IV ### Section 1. Composition The Executive Board shall consist of the President/Student Regent, First Vice President, Second Vice President, Secretary, Treasurer, Chief Justice, Miss Kentucky State University, Mr. Kentucky State University, and the Chief of Staff (ex officio). As compensation for their service to the University, members of the Executive Board shall receive the following benefits: I. Full coverage of room and board expenses. ===== PAGE 10 ===== II. A $3,000 stipend, disbursed in two installments of $1,500 per semester. III. Professional attire for official appearances and university functions. IV. Funding for attendance at key conferences and professional development opportunities, including but not limited to NASAP. ## Section 2 ## (A) Duties and Powers of the Executive President / Student Regent The President shall serve as the chief executive officer and official representative of the student body. Duties include, but are not limited to: I. Serve as the primary voice and ambassador of the student body at all institutional, local, state, and national functions, both on and off campus. The President shall communicate student priorities clearly, accurately, and responsibly, ensuring that all statements and actions reflect the collective will of the student body and the ethical standards of the SGA. II. Presiding Officer of the Executive Board: Convene and preside over all Executive Board meetings, ensuring that all deliberations follow this Constitution, relevant bylaws, and parliamentary procedure. The President shall guarantee transparency, equitable participation, and orderly decision-making, and shall have the authority to call special meetings when exigent circumstances arise. III. General Assemblies and Student Body Meetings: Call and preside over general assemblies of the student body when a majority vote of the Executive Board or Senate deems it necessary. The President shall ensure that meetings are properly announced, agendas distributed in advance, and that discussion is conducted respectfully and inclusively, providing a forum for substantive student engagement. IV. Class and Student Mobilization Oversight: Oversee all class-based and student mobilization initiatives, ensuring that student participation is voluntary, organized, and consistent with University policies. The President shall monitor compliance with this Constitution and all applicable regulations during events or programs. V. Committee Appointments: Establish, appoint, and, when necessary, remove members of all SGA committees. The President shall ensure that committee membership is equitable, representative of the student population, and that committee mandates align strictly with the strategic goals of the SGA and this Constitution. VI. University-Wide Representation: Appoint student representatives to University-wide committees, boards, or task forces. Appointments shall be made to guarantee fair representation of all student constituencies and must comply with University policies regarding eligibility and conflict of interest. VII. Council of Student Organization Presidents: Convene a council of all officially recognized student organization presidents to advise the Executive Board on student ===== PAGE 11 ===== leadership, programmatic initiatives, and collaborative projects. Participation shall be voluntary, and records of meetings shall be maintained to ensure transparency. VIII. Removal of Officers: Recommend the removal of any elected or appointed officer for just cause, including violation of this Constitution, misconduct, or failure to perform duties. Removal recommendations shall be submitted in writing to the Executive Board and SGA Advisor and require due process, including notification, the opportunity to respond, and a vote by the Executive Board as stipulated in governing procedures. IX. Disciplinary Authority: Exercise disciplinary action, including suspension of any officer or member found in violation of this Constitution or other SGA governing documents. All disciplinary actions shall follow due process and receive prior approval from the SGA Advisor to ensure fairness and legality. X. Special Senate Meetings: Call special meetings of the Student Senate to address urgent or time-sensitive matters affecting the student body. Notice of such meetings must be provided in accordance with procedural rules, and the President shall ensure quorum is met before conducting official business. XI. Veto Power: Veto any legislative act of the Student Senate within five (5) class days of its passage. Failure to act within this period shall result in automatic ratification. Any vetoed legislation may be reconsidered by the Senate, which shall require a two-thirds (2/3) majority vote to override. XII. Reporting Requirements: Deliver formal reports to the Student Senate at each regular meeting detailing Executive Board activities, pending initiatives, and other matters of relevance to student governance. Reports shall be accurate, comprehensive, and submitted in writing prior to or during the meeting. XIII. Rule Enforcement: Administer, enforce, and uphold the rules, regulations, and ethical standards outlined in the Student Handbook and all SGA governing documents. The President shall ensure consistent application of rules and act as a model of ethical leadership for the student body. XIV. State of the SGA Address: Prepare and present a formal “State of the Student Government Association” address each academic semester, both orally and in writing. This address shall communicate the progress, strategic goals, and fiscal accountability of the SGA. XV. Student Regent Responsibilities: Serve as the Student Regent on the Kentucky State University Board of Regents, representing student interests in Board deliberations. The President shall provide timely updates to the Student Senate regarding Board actions, discussions, and resolutions. XVI. Kentucky Council of Student Body Presidents: Represent Kentucky State University on the Kentucky Council of Student Body Presidents, participating in meetings, initiatives, and advocacy efforts. The President shall ensure that the University’s student perspective is consistently communicated and recorded. ===== PAGE 12 ===== ## (B) Duties and Powers of the Executive First Vice President The Executive First Vice President of the Student Government Association shall serve as the second-highest executive officer, ensuring continuity of leadership and the effective operation of the legislative branch. In fulfilling these responsibilities, the Executive First Vice President shall: I. Assume all duties, powers, and responsibilities of the President in the event of their absence, incapacity, or removal, ensuring stability in student governance. II. Serve as Chairperson of the Student Senate, providing strategic leadership, fostering productive and respectful debate, and upholding parliamentary procedure. III. Supervise, conduct, and preside over all meetings of the Student Senate, ensuring order, transparency, and the advancement of the student agenda. IV. Establish Senate committees as necessary to address pressing issues and enhance legislative productivity; appoint Senate members to committees in a fair and transparent manner, and delegate responsibilities to ensure effective execution of committee work. V. Call special meetings of the Student Senate to address urgent or time-sensitive matters impacting the student body or University community. VI. Assist the President in the development, implementation, and oversight of Executive Branch policies, ensuring alignment with the mission, values, and long-term interests of Kentucky State University students. VII. Serve as the official liaison to the University Faculty Senate and Staff Senate, fostering collaboration between students, faculty, and staff and advocating for student perspectives in institutional decision-making. VIII. Manage and respond to emails and official correspondence relevant to the duties of the Executive First Vice President and the Student Senate, ensuring professionalism and timely communication. IX. Ensure compliance with the Constitution, bylaws, and governing policies of the Student Government Association. ## (C) Duties and Powers of the Executive Second Vice President The Executive Second Vice President of the Student Government Association shall serve as a key executive officer responsible for supporting internal operations, Senate initiatives, ===== PAGE 13 ===== communication efforts, and the historical record of the organization. In fulfilling these responsibilities, the Executive Second Vice President shall: I. Assist the Executive First Vice President in the coordination and facilitation of Student Senate activities, ensuring the smooth execution of legislative responsibilities and initiatives. II. Support one or more standing or special committees of the Senate as assigned, collaborating with committee chairs to plan, implement, and report on initiatives that serve the collective interests of the student body. III. Disseminate important updates, events, and initiatives to the student body through all available communication platforms (e.g., campus newspaper, university email, website, and bulletin boards), fostering transparency and engagement. IV. Serve as the official Historian of the Student Government Association, maintaining a well-organized archive of flyers, photographs, programs, and materials from all SGA-sponsored events to preserve institutional memory. V. Collaborate with the Executive Committee to evaluate and improve promotional and outreach efforts, ensuring that SGA remains accessible and responsive to the needs of the student population. VI. Attend all Executive Committee and Student Senate meetings, providing regular updates on assigned responsibilities, communications, and historical documentation. VII. Perform all additional duties as delegated by the President of the Student Government Association, supporting the overall mission, leadership, and effectiveness of the Executive Branch. ## (D) Duties and Powers of the Executive Secretary I. Maintain an accurate, transparent, and accessible role of all SGA members, ensuring that roll is called as needed during official meetings to preserve accountability, quorum verification, and representative governance. II. Promptly notify all officers, committee members, and appointees of meetings, appointments, and responsibilities, providing all necessary documentation, agendas, and supporting materials in advance to ensure preparedness and effective participation. ===== PAGE 14 ===== III. Record, finalize, and distribute official meeting minutes and notes, ensuring they are disseminated to the Executive Board within forty-eight (48) hours of each meeting and made publicly accessible in a timely manner, reinforcing transparency and informed decision-making. IV. Maintain a comprehensive, centralized archive of all meeting minutes and records across every SGA branch and committee, recognizing that institutional memory and historical documentation are essential for continuity, accountability, and advocacy. Particularly in spaces where Black student leadership has been historically under-documented or overlooked. V. Preserve both permanent electronic and printed copies of the SGA Constitution and governing documents, safeguarding the integrity of the student body while emphasizing the importance of organizational stability and infrastructure within student organizations that often operate with limited resources. VI. Perform and assist with any duties delegated by the SGA President, supporting the effective operation of the Executive Board and the broader Student Government Association. VII. Oversee and manage all official SGA correspondence, ensuring that all communications reflect professionalism, clarity, strategic intent, and the collective voice, dignity, and strength of the student body. VIII. Serve as the Head Secretary of the Student Government Association, responsible for training, supporting, and providing guidance to the Class Secretary(s) and other designated record-keeping officers to ensure consistency, accuracy, and adherence to SGA financial and documentation procedures. ## (E) Duties and Powers of the Executive Treasurer The Executive Treasurer of the Student Government Association shall serve as the chief financial officer of the organization, ensuring fiscal responsibility, transparency, and the prudent management of student funds. Candidates must have prior financial or organizational experience to campaign for the Executive Treasurer position. In fulfilling these duties, the Executive Treasurer shall: I. Oversee and safeguard all financial information, records, and transactions related to the Student Government Association budget. II. Conduct regular reviews of the financial condition of the SGA and submit timely, well-documented recommendations to the SGA President to ensure fiscal sustainability and alignment with organizational priorities. ===== PAGE 15 ===== III. Authorize and sign all requisitions for SGA fund distributions and expenditures prior to the signature of the SGA President, ensuring compliance with University and SGA financial policies. IV. Present a biweekly written financial report to both the Student Senate and Executive Board, detailing the current financial status, expenditures, and remaining balance of the SGA budget. V. Ensure that all financial reporting and recordkeeping practices meet the highest standards of accountability, transparency, and ethical stewardship of student resources. VI. Perform and assist in any additional duties assigned by the SGA President that support the effective financial administration of the Association. VII. Oversee and review all fundraising efforts and financial matters related to the Student Government Association, providing recommendations to the Student Senate. VIII. Serve as the head treasurer on the Executive Board, providing guidance, mentorship, and oversight to class-level treasurers throughout their term to ensure consistent financial management practices across the organization. ## (F) Duties and Powers of the Chief Justice ## The Chief Justice of the SGA shall serve as the highest-ranking officer of the Judicial Branch and shall be entrusted with the authoritative, impartial, and consistent interpretation and enforcement of all governing documents of the Student Government Association. The Chief Justice shall safeguard due process, uphold procedural integrity, and preserve the independence and credibility of the Judicial Branch. ## Eligibility and Qualifications To be eligible for the office of Chief Justice, a candidate must have prior service within the Student Government Association, preferably within the Judicial Branch, Student Senate, or Executive Board, and must demonstrate working knowledge of parliamentary procedure, constitutional interpretation, and student governance processes. The Executive Board reserves the authority to verify eligibility prior to appointment or confirmation. ## Duties and Responsibilities I. Serve as the Chief Administrator and Presiding Officer of the Judicial Branch, exercising final supervisory authority over all judicial proceedings, operations, and members of the Student Court. ===== PAGE 16 ===== II. Interpret, apply, and uphold the SGA Constitution, bylaws, and the Kentucky State University Student Handbook, in consultation with the Student Court Justices, ensuring consistent application and protection of student rights. III. Serve as the official Parliamentarian of the Executive Board, advising on proper parliamentary procedure, governance protocol, and constitutional compliance during meetings and official proceedings. IV. Ensure continuity of the Judicial Branch by facilitating an orderly transition of office, including the provision of complete, accurate, and updated copies of the SGA Constitution, bylaws, judicial opinions, and relevant records to the Chief Justice-Elect. V. Administer the oath of office to all incoming SGA officers and members, with the exception of themselves. In the event of the Chief Justice's re-election or reappointment, the Executive Board shall designate an appropriate official to administer the oath. VI. Submit oral and written reports detailing the status, activities, and rulings of the Judicial Branch upon request of the Executive Board, Student Senate, or SGA President. VII. Serve as a voting member of the All-University Court, representing the Student Government Association in all applicable judicial proceedings and deliberations. VIII. Recommend qualified candidates for appointment as Student Court Justices to the SGA President, ensuring that all nominees meet established eligibility and competency standards. IX. Convene and preside over meetings of the Student Judicial Court as necessary to address grievances, appeals, or matters requiring judicial review. X. Perform additional duties as delegated by the SGA President, provided such duties do not compromise judicial independence or conflict with the constitutional responsibilities of the office. XI. Maintain strict confidentiality in all matters pertaining to judicial proceedings, deliberations, and All-University Court service, recognizing confidentiality as an essential obligation of the office. ## (G) Duties of Miss & Mister Kentucky State University ## Accountability and Reporting of Miss & Mister Kentucky State University Miss and Mister Kentucky State University, along with their respective courts, serve as distinguished ambassadors of the University, promoting leadership, service, and school spirit throughout their term. Roles within Miss & Mister Kentucky State University are considered integral and operate under a shared leadership model with the Student Government Association, promoting collective decision-making and distributed authority across all members. ===== PAGE 17 ===== ## Accordingly, Miss & Mister Kentucky State University shall: I. Collaborate with the SGA Executive Board throughout their term, from one election to the next, working together to achieve common goals. II. Keep other members of the Executive Board informed of all activities, appearances, and community service projects. III. Ensure public engagements align with the SGA's strategic priorities and mission, as determined by other members of the Executive Board. IV. Coordinate upcoming major events, campus programming, or off-campus community service activities with the Executive Board. V. Act in accordance with the SGA Constitution's policies, values, and expectations. VI. Cooperate fully with Executive Officers and other SGA members for unified representation and effective leadership. Failure to comply with these accountability measures may result in disciplinary action as outlined by the Student Government Association. As compensation for Miss & Mister Kentucky University service, members receive: I. Full coverage of room and board expenses. II. A $3,000 stipend, disbursed in two installments of $1,500 per semester. III. Professional attire for official appearances. IV. Funding for attendance at key conferences, including NASAP and Kings & Queens. ### Section 3. Vacancies and Academic Requirements ## (a) Executive Board Vacancies In the event of a vacancy on the Student Government Executive Board, the President of the Student Government Association shall appoint any qualified and actively engaged SGA or Senate member to serve the remainder of the unexpired term. This appointment shall require only confirmation by the Chief of Staff, ensuring transparency and continuity within student leadership. ## (b) Presidential Vacancy and Succession If the President becomes unable to complete their term due to resignation, ineligibility, or unforeseen circumstances, the First Vice President shall automatically assume the role and responsibilities of the President (including any Board of Regents duties). Pursuant to KRS 164.321(8)(a) and Section 5.5 of the Kentucky State University Board of Regents' Bylaws (Gold Book), a special election shall be conducted to select a full-time student member to serve on the Board of Regents. The student elected through this special election shall serve for the remainder of the unexpired term. ===== PAGE 18 ===== a. Upon assuming the presidency, the newly appointed President shall appoint a replacement First Vice President. b. All other Executive Board members retain their originally elected positions. c. No administrator, advisor, or other outside party may influence or override this succession process. Authority rests solely with the newly appointed President. ## (c) Royal Court Vacancies If Mister or Miss Kentucky State University cannot fulfill their duties, the First Attendant shall assume the role. If unavailable or unwilling, the Second Attendant shall be offered the position. Should neither be able to serve, a special election shall be held to fill the vacancy. ## (d) Academic Requirements All Executive Officers and Royal Court members must meet the academic standards below to maintain strong leadership and representation: a. President and Mister/Miss Kentucky State University: Minimum cumulative GPA of 2.75. b. All other Executive Board members (e.g., First Vice President, Second Vice President, Secretary, Treasurer, Chief of Staff, Chief Justice, Ms. Green & Gold, Mr. Green & Gold): Minimum cumulative GPA of 2.75. All Class Officers (Class Presidents, Vice Presidents, Secretaries, Treasurers, Class Senators, Mister/Miss Senior, Junior, Sophomore, Freshman): Minimum cumulative GPA of 2.75. Academic standing will be verified by the Office of the Registrar at the end of each semester or upon request by the SGA Advisor. Failure to meet the GPA requirement results in immediate forfeiture of office, and the position shall be declared vacant according to the succession and appointment procedures outlined herein. ### Section 4. Advisors The SGA Advisor(s) shall be selected solely by the SGA Executive Board. The selection and appointment of the Advisor(s) shall be determined exclusively by the SGA Executive Board, without external appointment or designation. The Advisor(s) must be a current faculty or staff member employed by the University. ## Article V ===== PAGE 19 ===== # General Assembly (Town Hall Meetings) ### Section 1. Regular Meetings The SGA shall convene its first official meeting of the academic year within the first two (2) to three (3) weeks of the Fall Semester. Thereafter, the Association shall meet regularly no fewer than two (2) times per month to conduct official business, deliberate on matters affecting the student body, and advance the mission and objectives of the organization. ### Section 2. Special Meetings Special meetings of the Student Government Association may be called by the President, by a majority vote of the Student Senate, or upon submission of a petition bearing the signatures of no fewer than one hundred (100) enrolled students. All such meetings shall be chaired by the President and conducted in accordance with established parliamentary procedure and the governing documents of the Association. ### Section 3. General Assemblies (Town Hall Meetings) ## (a) Convening of Assemblies The President of the Student Government Association shall convene a General Assembly of the student body no earlier than one (1) week following the conclusion of midterm examinations during both the Fall and Spring Semesters of the academic year corresponding to their term of office. ## (b) Frequency General Assemblies, also referred to as Town Hall meetings, shall occur at a minimum of once every two (2) months during the academic year. Additional meetings may be called at the discretion of the President or upon a majority request of the Student Senate to address urgent matters or increase student engagement. ## (c) Purpose At each General Assembly, the President shall present a report on the activities, initiatives, and operations of the Student Government Association. The student body may conduct official business, propose agenda items, and provide feedback, provided that all proposed business has been properly submitted and publicized in advance. ## (d) Notice and Posting ===== PAGE 20 ===== Notice of all General Assemblies, including the agenda and any proposed business originating from the Student Government Association or the student body, shall be posted in conspicuous locations across campus no fewer than one (1) week prior to the meeting. ## (e) Presiding Officer All General Assemblies shall be chaired by the President of the Student Government Association. ## (f) Attendance and Participation Members of the Executive Board and other designated representatives shall be required to attend General Assemblies unless excused for valid reasons as defined by Association policy. General student attendance is encouraged to promote transparency and engagement. ## Article VI ## Student Senate ### Section 1. Legislative Body The legislative body of the Student Government Association shall be known as the Student Senate. The Student Senate shall serve as the primary representative assembly of the student body, vested with the sole authority to propose, deliberate, and enact legislation in accordance with this Constitution and the Bylaws of the Student Government Association of Kentucky State University. ### Section 2. Purpose of Meetings Meetings of the Student Senate shall serve as a formal and structured forum for discussion, debate, and advancement of matters affecting the interests, welfare, and rights of the student body. All proposals, recommendations, and concerns presented to the Senate shall receive full and timely deliberation, with decisions and outcomes communicated to the student body in a transparent manner. ### Section 3. Representation I. Each class shall have three (3) Class Senators, elected to represent their respective classes. II. Senators must be full-time undergraduate students who have paid all required student activity fees. III. Senators must maintain a minimum cumulative GPA of 2.75. IV. Elections for Class Senators shall be conducted during the Fall Semester, prior to Homecoming, under the oversight of the Executive Board, with results certified by the SGA ===== PAGE 21 ===== ### Section 4. Officers I. The Senate shall elect from its membership a Speaker Pro-Tem at its first regular meeting following Fall Semester elections. The Speaker Pro-Tem shall assume the duties of the Executive First Vice President only if the First Vice President is unable to serve as Chairperson, as formally declared by the First Vice President in writing. II. The Chairperson of the Senate shall appoint a Clerk from among SGA members to maintain a permanent record of attendance, minutes, and official documents for all Senate meetings. In the Clerk’s absence, the Chairperson shall appoint a temporary Clerk. All records shall be retained in the Student Government Association Office and made available to the student body upon request. ### Section 5. Authority I. Impeachment Power: The Senate may impeach, for cause, any Executive Officer, Senator, or Justice of the Student Court by a two-thirds (2/3) vote of the Senate membership. Causes include violation of this Constitution, misconduct, or failure to perform duties. Upon submission of an impeachment motion, the University administration shall have no more than four (4) business days to review the matter. After this period, the Senate retains full and final authority to proceed with the vote. No administrative body may delay, veto, or nullify a Senate vote beyond this timeframe. The Senate shall ensure due process, including notice to the member in question, opportunity to respond, and written documentation of proceedings. II. Veto Override: The Senate may override a presidential veto by a majority two-thirds (2/3) vote of its membership. Such an override is final and cannot be negated by administrative action. III. Committees: The Senate may establish special or standing committees as necessary to fulfill its duties, including investigation, oversight, and legislative review. IV. Bylaws and Procedural Amendments: The Senate may establish or amend its bylaws by a two-thirds (2/3) vote, following a first reading conducted at least 24 hours prior to the vote. V. Reversal of Officer Actions: The Senate may reverse or direct any officer action through a two-thirds (2/3) vote or majority vote as outlined in this Constitution. Administrative interference in these decisions is strictly prohibited. VI. Chartering of Student Organizations: The Senate shall review and approve the chartering of student organizations that meet SGA recognition requirements. The Senate may ===== PAGE 22 ===== recommend revocation or suspension of a charter for no longer than one (1) year, following formal review and due process. Administrative review of charter decisions shall be limited to four (4) business days. If no response is given within this period, Senate action becomes final and binding. VII. Joint Oversight with University Administration: While the Senate shares jurisdiction with the University President's Cabinet over student activities, all Senate legislative, impeachment, veto override, and chartering powers are primary, binding, and final after the four-day review window. No administrative action shall supersede or nullify Senate authority beyond this timeline. ### Section 6. Meetings and Procedures I. The Student Senate shall meet at least twice each month during the academic year, in joint session with Student Government Association Officers, or as otherwise determined by the Chairperson of the Senate. II. Additional meetings of the Senate may be scheduled upon: i. Request of the SGA President, ii. Majority vote of the Senate members present and voting iii. Petition bearing the signatures of no fewer than one hundred (100) full-time students. III. All Senators shall be notified at least twenty-four (24) hours prior to any special meeting. Special meetings shall be chaired by the President of the Student Government Association unless the Chairperson of the Senate is formally designated to preside. IV. A quorum shall consist of sixty percent (60%) of the total membership of the Senate. V. No business shall be conducted at any Senate meeting, including special meetings, unless a quorum is present. VI. Each Senator shall have one vote on any matter. VII. All Senate meetings shall be open to all Kentucky State University students, except when the Senate votes to enter a closed session to discuss sensitive personnel or legal matters. ### Section 7. Attendance Policy I. Senators are expected to attend all Senate meetings and may accrue no more than three (3) absences per semester. ===== PAGE 23 ===== II. Senators must notify the SGA First Vice President prior to any expected absence. Failure to notify shall result in an unexcused absence. III. No more than two (2) unexcused absences per semester are permitted. IV. Excused absences include: i. Illness ii. Court appearance iii. Serious illness or death in the immediate family iv. Patriotic duty v. University representation off-campus vi. Field trips or academic class activities vii. Scheduling conflicts with class times V. Senators arriving after roll call shall be considered tardy. i. Tardies shall be excused or unexcused by the same standards as absences. ii. Two (2) unexcused tardies shall count as one (1) unexcused absence. VI. The SGA First Vice President, as Chairperson of the Senate, shall have the authority to enforce or grant exceptions to attendance regulations. VII. Failure to comply with attendance regulations may result in dismissal from the Senate. i. A Senator facing dismissal shall have the right to defend themselves before the Senate. ii. Notification of the hearing shall be provided in writing at least forty-eight (48) hours in advance. iii. The hearing shall occur during a regular Senate meeting. iv. Failure to attend the hearing shall result in automatic dismissal. v. After the hearing, the Senate shall vote to determine whether dismissal or impeachment is warranted. ===== PAGE 24 ===== ### Section 8. Removal from the Senate I. A Senator shall automatically forfeit their seat if they fail to maintain a minimum cumulative GPA of 2.75, as verified by the Office of Records, Registration, and Admissions. II. The Senate may, by a two-thirds (2/3) vote, formally request the resignation of any Senator who fails to meet the expectations of their position, including misconduct or failure to perform duties. III. Senators may also lose their seat due to repeated or unexcused absences. IV. If a Senate seat becomes vacant due to resignation, forfeiture, death, serious illness, disability, or social probation, the appropriate Class President shall interview and appoint a qualified student from the same class to serve the remainder of the unexpired term. ## ARTICLE VII ## Class Officers ### Section 1. Class Officer Structure ## (a) Class Officer Positions Each academic class shall be represented by the following elected officers: President, Vice President, Secretary, Treasurer, three (3) Class Senators, and a Class King and Class Queen. These individuals shall constitute the official leadership body of their respective class and represent the interests of their peers within the SGA. ## (b) Definition of Class Officers All elected representatives of each class shall be recognized as Class Officers, with the exception of Mr. and Miss Freshman, who shall be selected through the official Freshman Pageant and shall not be considered Class Officers. ## (c) Order of Succession Each class shall maintain the following order of succession: President, Vice President, Secretary, and Treasurer. This order shall be followed in the event of a vacancy. ## (d) Applicability of SGA Policies All rules, policies, and expectations governing Student Senators shall apply equally to Class Officers to ensure consistent standards of conduct, accountability, and representation. ===== PAGE 25 ===== ### Section 2. Removal, Eligibility, and Vacancies ## (a) Academic Eligibility All Class Officers must maintain a minimum cumulative Grade Point Average (GPA) of 2.75, as verified by the Office of Records, Registration, and Admissions. Failure to meet this requirement may result in removal from office. ## (b) Performance and Conduct A Class Officer may be removed from office due to failure to fulfill assigned duties, insufficient work ethic, conduct violations, or excessive unexcused absences, in accordance with SGA policies and procedures. ## (c) Vacancies and Succession In the event that a class office becomes vacant, the following procedures shall apply: I. If the office of Class President becomes vacant, the Vice President shall immediately assume the position. II. If any other office becomes vacant, the Class President shall appoint a qualified individual to fulfill the remainder of the term, subject to applicable SGA guidelines. ### Section 3. Duties and Powers of Class Officers ## (a) Class President The Class President shall: I. Serve as the official spokesperson of the class. II. Govern the class and plan activities and functions that promote class unity and engagement. III. Call and preside over all class meetings. IV. Present reports to the class at least twice per semester regarding class activities and initiatives. V. Recommend, with reasonable cause, the removal of elected or appointed officers. VI. Call special meetings when necessary to address class matters. ## (b) Class Vice President The Class Vice President shall: ===== PAGE 26 ===== I. Preside in the absence of the President. II. Perform duties assigned by the Class President related to class business. III. Assist in coordinating class activities and initiatives. ## (c) Class Secretary The Class Secretary shall: I. Maintain accurate records of all meetings. II. Provide minutes and agendas within forty-eight (48) hours following each meeting. III. Bring all necessary documents to meetings, including prior minutes, governing documents, and committee records. IV. Assist with duties assigned by the Class President. ## (d) Class Treasurer The Class Treasurer shall: I. Maintain accurate records of all class funds and financial transactions. II. Present a financial report at each class meeting. III. Submit all funding requests for processing in accordance with SGA procedures. IV. Serve on the SGA Finance Committee. ## (e) Class Senators Class Senators shall: I. Serve as voting members of the Student Senate. II. Represent and report the interests and activities of the Senate to their class. III. Carry out assignments as directed by the Class President and SGA leadership. ## (f) Class King and Queen The Class King and Queen shall: I. Serve as official ambassadors of their class at university events. II. Participate as members of the Royal Court. III. Plan and host a minimum of two (2) community service events and minimum of two (2) social events to promote class engagement. ===== PAGE 27 ===== ### Section 4. Types of Meetings ## (a) General Meetings General meetings shall be held for members of the class to receive information regarding class activities and initiatives. ## (b) Officer Meetings Officer meetings shall be held by Class Officers to discuss planning, operations, and matters to be presented to the class. ## (c) Special Meetings Special meetings may be called to address specific issues or concerns affecting the class. ## Article VIII ## Royal Court ## Section 1 (A) The royal body of the SGA shall be known as the Royal Court. It shall consist of Miss Kentucky State University, Mister Kentucky State University, one female attendant, one male attendant, Miss and Mister Freshman, Miss and Mister Sophomore, Miss and Mister Junior, and Miss and Mister Senior. Members of the Royal Court will also serve on the Men's and Women's Conference Committees. ### Section 2. Positions and Roles (A) Mister Kentucky State University I. See Article IV. Section 2 (G). (B) Miss Kentucky State University I. See Article IV. Section 2 (G). ## (C) Attendant to Mister KSU (Mister Green and Gold) I. The appointee of the attendant shall be exercised only as an option if the runner-up for Mister Green and Gold decline to assume the respective position. II. Provide active support and assistance to Mister KSU in carrying out his official duties and responsibilities. III. Serve as official representatives of the Royal Court on designated university committees, contributing meaningfully to discussions, planning, and initiatives. ===== PAGE 28 ===== IV. Act as co-coordinators for the Men's Conference, collaborating in the development, organization, and execution of all related programming. V. Participate in university games and official engagements as part of the Royal Court, representing the student body with pride, professionalism, and school spirit. VI. Host a minimum of two (2) community service events aligned with their campaign platform, along with two (2) social events designed to foster student engagement and community building. ## (D) Attendant to Miss KSU (Miss Green and Gold) I. The appointee of the attendant shall be optional and only exercised in the event that the runner-up for Miss Green and Gold decline to fulfill the respective role. II. Provide dedicated support and assistance to Miss KSU in the execution of her official duties and responsibilities. III. Serve as representatives of the Royal Court on assigned university committees, actively contributing to planning, decision-making, and student engagement efforts. IV. Serve as co-coordinators of the Women's Conference, playing an integral role in its planning, organization, and implementation. V. Participate in university games and official engagements as members of the Royal Court, upholding the values, image, and spirit of the student body. VI. Plan and host a minimum of two (2) community service events aligned with their campaign platform, in addition to two (2) social events that foster class unity and campus involvement. ## (E) Class Kings and Queens I. See Article VII. Section 3(f) ## Article IX ## Committees ### Section 1. Establishment (A) The Student Government Association shall have the following Committees: Food Service Committee, Community Service Committee, Safety Committee, Culture Committee, Housing Committee, Academics Committee, Financial Committee, Social media Committee, and Elections/Campaign Committee. ### Section 2. The Executive Committee I. The Executive Committee of the Student Government Association shall consist of the President, the First Vice President, and the Second Vice President. The Committee shall ===== PAGE 29 ===== serve as the principal executive leadership body responsible for providing strategic guidance, coordination, and organizational oversight. II. The President of the Student Government Association shall serve as Chairperson of the Executive Committee and shall preside over all meetings, deliberations, and official proceedings of the Committee. III. The Executive Committee shall be vested with the authority to take emergency action on matters that would ordinarily require approval by a broader governing body when immediate action is necessary and such body cannot be timely convened. All emergency actions shall be reported to and subject to review, ratification, or modification by the appropriate governing body at its next regularly scheduled meeting. IV. The Executive Committee is authorized to review and issue formal recommendations regarding the interpretation of the Student Government Association Constitution and Bylaws. Such reviews shall be advisory in nature and may include clarification, guidance, or proposed revisions, subject to approval through established constitutional processes. V. The Executive Committee shall receive, review, and evaluate all proposed amendments to the Constitution and Bylaws of the Student Government Association. The Committee shall draft and present formal recommendations concerning each proposal. Presentation of the Committee's recommendations shall constitute the first official reading of the proposed amendment. Should the Committee fail to take action on a properly submitted proposal within two (2) regular meetings or thirty (30) calendar days, whichever occurs first, the proposal shall automatically advance to the appropriate governing body for further consideration. VI. The Executive Committee shall examine and provide recommendations on any matters formally referred to it by authorized Student Government Association leadership. ### Section 3. Finance Committee ## (a) Purpose The Finance Committee shall oversee all financial matters and fundraising efforts of the SGA and shall provide recommendations to the Student Senate regarding budgeting, financial policies, and fiscal responsibility. ## (b) Composition The Finance Committee shall consist of the Executive Treasurer and the Treasurer from each academic class. ## (c) Chairperson The Executive Treasurer of the Student Government Association shall serve as the Chairperson of the Finance Committee and shall be responsible for convening meetings, coordinating committee activities, and providing leadership in all financial matters. ===== PAGE 30 ===== ## (d) Duties and Responsibilities I. Review all fundraising efforts and financial activities related to the Student Government Association. II. Make recommendations to the Student Senate regarding budgeting, fundraising initiatives, and financial policies. III. Collaborate with Class Treasurers to ensure transparency, accountability, and responsible management of all SGA funds. IV. Monitor and evaluate the financial practices of the Association to ensure compliance with all governing policies and procedures. ## (e) Budget Allocation The Student Government Association shall receive an annual budget at the beginning of each academic year to support its operations, programs, and initiatives, including designated funds for printing and promotional materials. ## (f) Student Activity Fee The Student Government Association shall receive fifty percent (50%) of the Student Activity Fee each academic year to support its operations, events, and student engagement initiatives. ### Section 4. Food Service Committee ## (a) Purpose The Food Service Committee shall be responsible for gathering, evaluating, and reporting student feedback regarding campus dining services. The Committee shall ensure that student concerns are communicated to the appropriate university administration and shall advocate for improvements in food service operations. ## (b) Composition The Food Service Committee shall be composed of nine (9) student volunteers selected from the general student body and one (1) member of the Student Government Association Executive Board. ## (c) Chairperson The Executive Secretary of the Student Government Association shall serve as Chairperson of the Food Service Committee and shall preside over meetings and coordinate all committee activities. ===== PAGE 31 ===== ## (d) Duties and Responsibilities I. Collect and evaluate student concerns and feedback related to campus dining services, including but not limited to campus dining facilities. II. Report all findings, concerns, and recommendations to the appropriate university officials, including the Food Service Manager and Comptroller. III. Advocate for improvements in food service quality, accessibility, and operations based on student input. IV. Serve as a liaison between the student body and university administration regarding dining services. ### Section 5. The Student Organization Committee: ## (a) Purpose The Student Organizations Committee shall oversee the chartering, regulation, and evaluation of campus organizations. The Committee shall ensure that all student organizations operate in accordance with established guidelines, their approved constitutions, and University rules and regulations, while also fostering communication between student organizations and the Student Senate. ## (b) Composition The Student Organizations Committee shall be composed of the Vice President of Programming and nine (9) students elected by the Student Senate. No more than two (2) members shall be elected from the same academic classification. The President of the Student Government Association shall serve as a voting member of the Committee. ## (c) Chairperson The Vice President of Programming of the Student Government Association shall serve as Chairperson of the Student Organizations Committee and shall preside over meetings and coordinate all committee activities. ## (d) Duties and Responsibilities I. Review and recommend student organization constitutions to the Student Senate for chartering, provided they meet all guidelines established by the Senate and University policies. II. Evaluate the charters, operations, and practices of all recognized student organizations at regular intervals to ensure compliance with their constitutions and applicable rules and regulations. III. Monitor and support student organizations in maintaining good standing with the Student ===== PAGE 32 ===== Government Association. IV. Require each student organization to submit a semesterly report detailing its activities, membership, and compliance with its governing documents. V. Serve as a liaison between student organizations and the Student Senate to promote effective communication and a strong campus organization system. ### Section 6. Community Service Committee ## (a) Purpose: The Community Service Committee shall be responsible for planning, organizing, and executing community service initiatives both on campus and within the surrounding community. The Committee shall foster a culture of service, civic engagement, and student involvement in community-based projects. ## (b) Composition: The Community Service Committee shall consist of nine (9) volunteer student members and one (1) Student Government Association Executive Board member. ## (c) Leadership: The Committee shall be co-chaired by Mister and Miss Kentucky State University, who shall preside over meetings, coordinate initiatives, and lead the Committee's activities. ## (d) Leadership Continuity Clause: In the event that either co-chair is unable to fulfill their duties, the Committee shall elect an interim student chair from among its members until the co-chair resumes their role or a permanent replacement is appointed in accordance with constitutional procedures. ## (e) Duties and Responsibilities: I. Plan, organize, and execute community service initiatives both on campus and within the surrounding community. II. Promote student participation and awareness of service opportunities. III. Collaborate with campus organizations, community partners, and other SGA entities to maximize the impact of initiatives. IV. Propose new service initiatives, request funding through established Student Government Association processes, and execute approved projects in accordance with this Constitution and applicable policies. ===== PAGE 33 ===== ## (f) Operational Autonomy Clause: The Committee shall have the authority to conduct its activities and execute approved initiatives without administrative interference beyond standard university policies and procedures. ### Section 7. Culture Committee ## (a) Purpose: The Culture Committee is committed to preserving and enhancing the rich cultural heritage of Kentucky State University. Through engagement, education, and celebration, the Committee fosters campus pride, highlights student voices, and helps students feel connected to their identity and traditions. ## (b) Composition: The Culture Committee shall consist of volunteer student members appointed in accordance with Student Government Association procedures, with representation from a variety of class years and campus organizations as appropriate. ## (c) Duties and Responsibilities: 1. Build and maintain relationships with local organizations, community leaders, and campus groups to foster collaboration and outreach. 2. Gather feedback from students, alumni, and community members regarding past events, cultural programming, and campus needs. 3. Develop promotional materials and manage social media campaigns to increase visibility and participation in cultural events. 4. Promote inclusion, cultural awareness, and campus pride among the student body, with a focus on elevating historically marginalized voices. 5. Collaborate with other Student Government Association committees, campus organizations, and administrative offices to support cultural initiatives and programming. ## (d) Operational Authority: The Culture Committee shall propose initiatives, request funding through established Student Government Association processes, and execute approved programming in accordance with this Constitution. University administrators may provide guidance or support but shall not direct, alter, ===== PAGE 34 ===== or veto Committee initiatives once approved by the SGA, except where required by law. ### Section 8. Safety Committee ## (a) Purpose: The Safety Committee shall be responsible for identifying, addressing, and advocating for solutions to safety concerns affecting the student body. The Committee shall work collaboratively with campus safety, administration, and student organizations to promote a safe, secure, and supportive campus environment. ## (b) Composition: The Safety Committee shall be composed of nine (9) student volunteers from the general student body and one (1) appointed member of the SGA. The appointed SGA member shall be selected by the Executive SGA Board and shall serve as a non-voting liaison, unless otherwise specified by SGA bylaws. ## (c) Duties and Responsibilities: I. Gather feedback from students regarding campus safety concerns and report findings to the Committee. II. Organize safety awareness initiatives, trainings, campaigns, or educational events. III. Communicate identified concerns and recommendations directly to the Executive SGA Board during Committee meetings. IV. Recommend safety-related policies, improvements, or initiatives to the Executive SGA Board for review and possible action. V. Collaborate with campus safety and administrative offices in a consultative capacity only, ensuring such collaboration does not limit the Committee's authority to independently gather information, deliberate, or make recommendations. ## (d) Executive Accountability Requirement: The Executive SGA Board shall formally acknowledge all recommendations submitted by the Safety Committee within a reasonable timeframe and provide a written response indicating acceptance, modification, or rejection of each recommendation. ### Section 9. Housing Committee ## (a) Purpose The Housing Committee shall be responsible for gathering, evaluating, and addressing student concerns related to residence life. The Committee shall work to improve housing conditions, ===== PAGE 35 ===== safety, and overall quality of life by collaborating with the Student Government Association Executive Board and the Office of Residence Life. ## (b) Composition The Housing Committee shall be composed of the Executive Chief of Staff, the Head Resident Director (RD), and two (2) Resident Assistants (RAs) from each residence hall. ## (c) Duties and Responsibilities I. Gather and evaluate feedback from residents regarding housing conditions, safety, and quality of life. II. Identify recurring concerns and issues within residence halls and work toward appropriate solutions. III. Provide recommendations to the Student Government Association and the Office of Residence Life regarding housing policies, amenities, and programming. IV. Assist in the coordination and promotion of residence hall initiatives and campus-wide housing events. V. Serve as a liaison between residential students and university housing administration. ### Section 10. Academics Committee ## (a) Purpose The Academics Committee shall promote academic excellence by supporting initiatives that enhance the learning environment. The Committee shall serve as a liaison between the student body and academic administration and shall advocate for student academic success. ## (b) Composition The Academics Committee shall include one (1) representative appointed by the Student Government Association Executive President, who shall serve in a leadership capacity. The Committee shall also include one (1) representative from each academic classification (freshman, sophomore, junior, and senior), preferably in good academic standing. Additional student members may be selected through an application process to serve on subcommittees or special initiatives. Faculty advisors or representatives from academic departments may serve in a non-voting, advisory capacity. ## (c) Duties and Responsibilities I. Identify academic concerns and trends through surveys, forums, and student feedback, and present findings to the Student Government Association and university administration. ===== PAGE 36 ===== II. Plan and support academic initiatives, including study sessions, tutoring programs, workshops, and faculty-student engagement events. III. Collaborate with academic departments, student support services, and administrative offices to improve awareness and access to academic resources. IV. Promote academic achievement and recognize student success, including scholarship opportunities. V. Represent the student perspective in academic discussions, policies, and initiatives when requested by university administration or faculty committees. ### Section 11. Social Media Committee Purpose: The Social Media Committee shall assist in creating, planning, and implementing content for the official platforms of the SGA. The Committee shall support promotional efforts for events and initiatives, enhance student engagement, and strengthen the organization's digital presence through creative and strategic contributions. ## Composition: The Social Media Committee shall be chaired by the Vice President of Communications. The Committee shall include up to five (5) content creators appointed by the SGA Executive President, with designated roles such as Graphic Designer, Videographer/Editor, Social Media Manager, and Photographer. Additional general members may be added as needed for special projects or workload management, subject to approval by the SGA Executive Board. ## Duties and Responsibilities: I. Develop and implement a monthly content calendar aligned with the goals of the SGA and scheduled events. II. Create visual, written, and multimedia content for platforms including Instagram, Twitter/X, Facebook, TikTok, and other platforms as needed. III. Coordinate with other SGA committees, student organizations, and campus partners to amplify programming and outreach efforts. IV. Monitor engagement metrics and adjust content strategy based on performance, including likes, shares, reach, and comments. V. Ensure that all content adheres to university branding, communication standards, and policies. VI. Respond to inquiries and feedback submitted via social media platforms in a timely, professional, and respectful manner. ## Operational Authority: The Social Media Committee shall propose and execute initiatives in accordance with this Constitution and established SGA processes. University administrators may provide guidance or ===== PAGE 37 ===== support but shall not direct, alter, or veto the Committee’s content or strategies once approved by the SGA, except where required by law. ### Section 12. Scholarship Committee ## (a) Purpose The Scholarship Committee shall work to improve student access to financial resources by addressing concerns related to financial aid, scholarships, and overall financial wellness. The Committee shall support the development of programs, initiatives, and solutions that promote transparency, accessibility, and financial literacy across the campus community. ## (b) Composition The Scholarship Committee shall be composed of the Executive President of the Student Government Association, one (1) student leader appointed by the Executive Board, one (1) representative from the Office of Financial Aid, one (1) faculty member appointed by the Office of Academic Affairs, and two (2) student representatives from each academic college. ## (c) Duties and Responsibilities I. Gather and evaluate student feedback regarding financial aid processes, scholarship accessibility, and funding opportunities. II. Identify financial challenges affecting the student body and propose strategic solutions or support mechanisms. III. Provide recommendations to the Student Government Association and the Office of Financial Aid regarding scholarship criteria, disbursement procedures, and outreach efforts. IV. Assist in the development, coordination, and promotion of financial literacy programs, scholarship workshops, and campus-wide financial support initiatives. V. Serve as a liaison between the student body, the Office of Financial Aid, and academic departments regarding financial concerns and resources. ## Article X ## Formation of Bylaws ## Section 1 The Student Government Association shall have the authority to adopt and amend bylaws necessary for the effective operation and governance of the organization. All bylaws established ===== PAGE 38 ===== by the Student Government Association must remain consistent with and shall not conflict with the provisions of this Constitution or any amendments adopted herein. ## Article XI ## Formation of Amendments ### Section 1. Proposed Amendments (A) Any proposed amendment to this Constitution must be submitted in writing to the Student Senate of the SGA. Upon receipt, the amendment shall be placed on the agenda of a regularly scheduled Senate meeting and presented for a first reading, along with the original proposal and any recommendations from the Executive Board. (B) Following the first reading, the SGA President shall ensure that all Student Senators receive a written copy of the proposed amendment and any accompanying recommendations so that members have adequate time to review the proposal before a vote is taken. (C) The Student Senate may adopt a proposed amendment only upon receiving a two-thirds (2/3) majority vote of the Student Senators currently in office. (D) All amendments approved by the Student Senate shall be subject to veto by the President of the Student Government Association. (E) Unless otherwise specified within the amendment itself, any amendment adopted in accordance with this Article shall take effect immediately upon final approval. (F) This Constitution shall be reviewed at least once every two (2) years by the Student Government Association to ensure that its provisions remain consistent with University policies and the operational needs of the Student Government Association. Amendments may be proposed as necessary to update, clarify, or improve the governance of the SGA. ## Article XII ## Election Procedures ### Section 1. Election Committee (A) The Election Committee shall consist of five (5) full-time students appointed by the Student Senate of the SGA. The committee shall be responsible for overseeing the administration of all SGA elections. ===== PAGE 39 ===== (B) The Election Committee shall be responsible for: I. Preparing and distributing official election ballots. II. Drafting and publishing official election guidelines. III. Monitoring candidate compliance with all election procedures. IV. Receiving and reviewing reports of campaign violations. V. Ensuring the integrity, fairness, and transparency of the election process. (C) At least one (1) month prior to Spring Election Campaign Week, the Election Committee shall prepare and distribute the Official Election Guidelines. These guidelines shall govern all candidates and campaign teams participating in student elections and shall serve as the basis for any campaign sanctions. All candidates and their campaign staff must remain in full compliance with these guidelines from the beginning of the campaign period until the official announcement of election results. Failure to comply with the Official Election Guidelines may result in sanctions, including warnings, campaign restrictions, or disqualification as determined by the Election Committee. (D) The Election Committee shall review all reported campaign violations and determine appropriate sanctions in accordance with the Official Election Guidelines. Decisions made by the Election Committee shall be documented and reported to the Student Senate. (E) Upon the completion of vote tabulation and the resolution of any complaints or violations, the Election Committee shall certify and publicly announce the official election results. (F) Candidates receiving the highest number of votes after the resolution of all complaints and sanctions shall be declared elected to their respective offices. In the event of a tie vote, the Student Government Association shall schedule and conduct a runoff election between the tied candidates. ### Section 2. Method of Election (A) Any student seeking elected office must submit official declaration papers to the Election Committee of the Student Government Association by the established deadline. (B) Each candidate’s declaration papers must include the signatures of at least twenty-five (25) full-time members of the student body who have paid their student activity fees. (C) The Election Committee shall review all submitted candidate applications and verify that each candidate meets the required qualifications no later than fourteen (14) days prior to the scheduled student election. ===== PAGE 40 ===== (D) The Election Committee shall publicly post a list of all qualified candidates and notify in writing any candidate who does not meet the eligibility requirements. (E) Once a candidate has received official notification of qualification, they may begin active campaigning at the designated time established in the Official Election Guidelines. (F) During the week of the election, a candidate forum or assembly shall be held in which candidates or their representatives may present their platforms to the student body. ## Article XIII ## Qualifications for Student Officers ## Section 1 All candidates for executive office within the SGA must meet the following qualifications at the time of declaring candidacy and throughout their term of service. ## (A) President/Student Regent Candidates for the office of President / Student Regent must meet the following requirements: I. Maintain a minimum cumulative Grade Point Average (GPA) of 2.75. II. Be a full-time undergraduate student who has paid all required student activity fees to the University each semester of enrollment. III. Have completed a minimum of sixty (60) semester credit hours. IV. Maintain a clear conduct record during the current and previous academic semester. V. Have previously served in a leadership position within a recognized student organization. VI. Have completed at least two (2) semesters of enrollment at Kentucky State University. ## (B) First Vice President Candidates for the office of First Vice President must: I. Maintain a minimum cumulative GPA of 2.75. II. Be a full-time undergraduate student who has paid all required student activity fees each semester. III. Have completed a minimum of forty-five (45) semester credit hours. IV. Maintain a clear conduct record during the current and previous academic semester. V. Have previously served in a leadership position within a recognized student organization. VI. Have completed at least two (2) semesters of enrollment at Kentucky State University. ===== PAGE 41 ===== Candidates for the office of Second Vice President must: I. Maintain a minimum cumulative GPA of 2.75. II. Be a full-time undergraduate student who has paid all required student activity fees each semester. III. Have completed a minimum of forty-five (45) semester credit hours. IV. Maintain a clear conduct record during the current and previous academic semester. V. Have previously served in a leadership position within a recognized student organization. VI. Have completed at least two (2) semesters of enrollment at Kentucky State University. ## (D) Secretary Candidates for the office of Secretary must: I. Maintain a minimum cumulative GPA of 2.75. II. Be a full-time undergraduate student who has paid all required student activity fees each semester. III. Have completed a minimum of forty-five (45) semester credit hours. IV. Maintain a clear conduct record during the current and previous academic semester. V. Have previously served in a leadership position within a recognized student organization. VI. Have completed at least two (2) semesters of enrollment at Kentucky State University. ## (E) Treasurer Candidates for the office of Treasurer must: I. Maintain a minimum cumulative GPA of 2.75. II. Be a full-time undergraduate student who has paid all required student activity fees each semester. III. Have completed a minimum of forty-five (45) semester credit hours. IV. Maintain a clear conduct record during the current and previous academic semester. V. Have previously served in a leadership position within a recognized student organization. VI. Have completed at least two (2) semesters of enrollment at Kentucky State University. ## (F) Chief Justice of the Student Court Candidates for the office of Chief Justice must: I. Maintain a minimum cumulative GPA of 2.75. II. Be a full-time undergraduate student who has paid all required student activity fees each semester. III. Have completed a minimum of sixty (60) semester credit hours. IV. Maintain a clear conduct record during the current and previous academic semester. ===== PAGE 42 ===== V. Have previously served in a leadership position within a recognized student organization. VI. Have completed at least two (2) semesters of enrollment at Kentucky State University. ## (G) Chief of Staff of the Executive Board I. The Chief of Staff must maintain a minimum cumulative GPA of 2.75. II. Must be a full-time undergraduate student who has paid all required student activity fees each semester. III. Must have completed a minimum of forty-five (45) semester credit hours. IV. Must maintain a clear conduct record during the current and previous academic semester. V. Must have previously served in a leadership position within a recognized student organization. VI. Must have completed at least two (2) semesters of enrollment at Kentucky State University. VII. The Chief of Staff shall be appointed by the President/Student Regent of the Student Government Association. ## (H) Miss Kentucky State University Qualifications: I. The candidate must hold a minimum cumulative Grade Point Average (GPA) of 2.75, as verified by official academic records. II. The candidate must be a full-time undergraduate student who has consistently fulfilled all student activity fee obligations for each semester of enrollment at the University. III. The candidate must have successfully completed at least 45 semester credit hours at the time of application. IV. The candidate must maintain a clear conduct record, free from disciplinary infractions during both the current and preceding academic semesters, as confirmed by the Office of Student Affairs. V. The candidate must have previously served in a leadership capacity, having held an officer position within a recognized student organization, demonstrating a background in campus leadership. VI. The candidate must have completed a minimum of two semesters of enrollment at Kentucky State University, reflecting ongoing academic engagement and institutional familiarity. VII. This position shall be appointed by the President and/or Student Regent of the Student Government Association, in accordance with applicable governing procedures. ## (I) Mister Kentucky State University I. Academic Standing: Must have a minimum cumulative grade point average (GPA) of 2.75 at the time of application and must maintain this GPA throughout the academic year. ===== PAGE 43 ===== II. Enrollment Status: Must be enrolled as a full-time undergraduate student and remain in good academic standing, having paid all required student activity fees to the University for every semester enrolled. III. Credit Hour Completion: Must have successfully completed a minimum of 70 semester credit hours prior to filing for candidacy. IV. Conduct Requirement: Must demonstrate exemplary behavior and possess a clear conduct record with no disciplinary sanctions during the present or preceding academic semesters. V. Leadership Experience: Must have held a leadership position or served as an officer in a recognized student organization at Kentucky State University, demonstrating leadership capacity and student engagement. VI. Institutional Tenure: Must have completed at least two consecutive semesters of full-time enrollment at Kentucky State University prior to declaring candidacy ## (J) Class Officers (Sophomore, Junior, Senior) Candidates for Class Officer positions must meet the following requirements: I. Maintain a minimum cumulative Grade Point Average (GPA) of 2.75. II. Have earned sufficient semester credit hours to demonstrate the proper class classification for the academic year in which they will serve: A. Sophomore: 30–59 credit hours B. Junior: Junior: 60–89 credit hours C. Senior: 90 or more credit hours III. Be a full-time undergraduate student who has paid all required student activity fees to the University for each semester of enrollment. IV. Maintain a clear conduct record during the current and previous academic semester. V. At the conclusion of the Spring semester, if an elected candidate does not meet the required class classification for the office they were elected to hold, they shall not be eligible to assume or continue in that office. ## (K) Freshman Class Officers and Freshman Royal Court I. Freshman Class Officers and Freshman Royal Court members must maintain a minimum cumulative GPA of 2.75. II. At the end of the first academic semester, any Freshman officer or royal court member who fails to maintain the required GPA shall forfeit their office, as verified by the Office of the Registrar. III. Any resulting vacancy shall be filled by appointment from the Class President. IV. If the Class President position becomes vacant, the established order of succession within the class leadership shall take effect. ===== PAGE 44 ===== ## (L) Student Senators I. Maintain a minimum cumulative GPA of 2.75. II. Have earned sufficient semester credit hours to demonstrate the proper class classification for the office they seek. III. Be a full-time undergraduate student who has paid all required student activity fees each semester. IV. Maintain a clear conduct record during the current and previous academic semester. ## (M) Attendants to Mister and Miss Kentucky State University I. Maintain a minimum cumulative GPA of 2.75. II. Have earned sufficient semester credit hours to demonstrate the proper class classification for the court position they seek. III. Be a full-time undergraduate student who has paid all required student activity fees each semester. IV. Maintain a clear conduct record based off of the present and prior academic semester. ## Article XIV ## Impeachment Process ## Section 1 (A) Any member of the student body who is a full-time student in good academic standing with the University, as verified by the Office of the Registrar, and who has paid the required student activity fees as determined by the Bursar’s Office, may initiate impeachment proceedings against a SGA officer. (B) Impeachment proceedings shall begin with the submission of a written report outlining the alleged misconduct or violation. The report must be accompanied by a petition containing the signatures of at least seventy-five (75) full-time students who are in good academic standing and have paid the required student activity fees. ### Section 2. Cause for Impeachment (A) Just cause for impeachment shall include, but is not limited to, the following: I. Any offense punishable by the University that results in suspension or expulsion. II. Neglect of the duties of office as defined by this Constitution. III. Failure to comply with attendance requirements or other responsibilities established by this Constitution or the bylaws of the Student Government Association. ### Section 3. Initiation of Proceedings (A) Upon receipt of a valid impeachment petition, the Student Senate must vote by a two-thirds (2/3) majority to move the matter forward to an Impeachment Committee. ===== PAGE 45 ===== (B) The members of the Impeachment Committee shall be appointed by the Student Senate and confirmed by a two-thirds (2/3) vote of the Senate. ### Section 4. Investigation (A) The Impeachment Committee shall conduct a thorough investigation of the allegations outlined in the submitted report. (B) The committee shall be allotted one (1) week to complete its investigation, with the possibility of an extension if deemed necessary by the committee. ### Section 5. Presentation of Findings (A) Upon completion of the investigation, the Impeachment Committee shall present its findings and supporting information to the Student Senate during a designated Senate meeting. (B) At this meeting, the accused officer shall be given the opportunity to present their case and respond to the allegations before the Senate. (C) The Chair of the Impeachment Committee shall preside over the impeachment portion of the Senate meeting. ### Section 6. Senate Vote (A) After the findings of the Impeachment Committee and the defense of the accused officer have been presented, the Student Senate shall vote on whether to proceed with impeachment. This motion requires a simple majority vote to move forward. (B) If the motion passes, the Senate shall then vote on the impeachment of the officer. Removal from office shall require a two-thirds (2/3) majority vote of the Student Senate. ## Article XV ## Installation of Officers ### Section 1. Oath of Office All students elected or appointed to positions within the Student Government Association shall take the following pledge before assuming the duties of their office: “I, (Name of Person), do solemnly swear (or affirm) that as (Name of Office), I will uphold, to the best of my ability, the Constitution of the Student Government Association. I will faithfully carry out the duties of my office and will abide by the rules and regulations governing student life at Kentucky State University.” ===== PAGE 46 ===== ### Section 2. Installation and Assumption of Office (A) All elected officers of the Student Government Association shall be formally sworn into office during an installation ceremony conducted by the Student Government Association following the Spring Commencement Ceremony of Kentucky State University. (B) Newly elected officers shall officially assume the duties of their office on the first day of the fiscal year following their election, unless otherwise specified within this Constitution. (C) The Student Regent shall assume office in accordance with the timeline and procedures established by the Kentucky State University Board of Regents. ## Article XVI ## Validation of the Constitution ## Section 1 (A) This Constitution shall be approved by the Kentucky State University Board of Regents pursuant to KSU Board of Regents' Bylaws (Gold Book) Section 2.1(r), and shall become effective upon its approval by a two-thirds (2/3) vote of the Student Senate of the Student Government Association and the signature of the Student Government Association President.