Federal law (34 CFR § 668.22) requires LDA data for Title IV Return to Title IV (R2T4) calculations. An inaccurate or missing LDA can result in incorrect financial aid calculations and student debt.
Grade and attendance records must be retained for a minimum of three years.
Records stored in Banner and Canvas are maintained by the university. Faculty should not delete or alter course records outside of the approved grade change process.
For grade disputes or audits, original documentation (gradebooks, rubrics, submission records) may be requested by the Registrar or Academic Affairs.
Grades may only be changed after submission through the official Grade Change process.
A Grade Change Form must be completed, approved by the department chair, and forwarded to the Registrar's Office.
Grade changes must be based on documented academic grounds (e.g., calculation error, missing submission later verified). Grade changes to avoid a student's academic consequences are not permissible.
Follow the steps below for each task. If you encounter a system issue or are unsure how to proceed, contact the Registrar's Office or your department chair before the deadline passes.
Log in to Canvas
Navigate to your course.
Click on the Attendance tool in the left-hand course navigation menu.
Select today's date from the calendar view.
Mark each student as Present, Absent, Late, or Excused.
Do not leave any student unmarked. An unmarked status does not default to Present.