Full-time employees are employees who are continuously assigned to work a minimum of 37.5 hours per week or 40 hours where entire units or offices remain open, such as Physical Plant, Public Safety, Information Services and Resources, and others), and who have an employment period of at least nine (9) months per year. Full-time employees are eligible to participate in all KSU-provided benefits.
Administrative faculty are full-time faculty who work year-round under a 12-month administrative appointment. Unlike nine-month faculty, they do not receive a three-month break.
The responsibility for administering this regulation is delegated to each supervisor, who shall approve and report an employee's vacation leave using KSU's approved time and attendance software.
The amount of paid vacation leave a full-time employee accrues in a given fiscal year is based on his or her length of service.
The table below details the rates of accrual:
| YEARS OF SERVICE | MAXIMUM LEAVE ACCRUED (PER FISCAL YEAR) |
|---|---|
| 0-5 years | 15 days annually |
| 6-14 years | 20 days annually |
| 15 years or more | 25 days annually |
For employees who work 37.5 hours per week, annual leave may be carried forward from one fiscal year to the next according to the following rates:
| YEARS OF SERVICE | MAXIMUM CARRY-FORWARD AMOUNT |
|---|---|
| 0-14 years | 35 days; 262.5 hours |
| 15 years or more | 40 days; 300 hours |
For employees who work 40 hours per week, annual leave may be carried forward from one fiscal year to the next according to the following rates:
| YEARS OF SERVICE | MAXIMUM CARRY-FORWARD AMOUNT |
|---|---|
| 0-5 years | 35 days; 280 hours |
| 15 years or more | 40 days; 320 hours |
Employees who do not use their vacation hours by the end of the fiscal year will forfeit any hours above the maximum carry-forward amount referenced in maximum carry-forward section.