Policies shall be reviewed at least once every three (3) years. Regulations and procedures shall be reviewed at least once every two (2) years. The department or unit possessing administrative authority is responsible for conducting the review. Policies, regulations, and procedures shall be reviewed for the following:
Continued relevance to KSU's missions and values;
Consistency with other KSU governing documents;
Accordance with laws, regulations, accreditation standards, KSU practices, and educational practices;
Errors in fact or language; and
Any other potential errors
Substantive revisions may arise by necessity or as a result of the regular review process. Substantive revisions must follow the procedures set forth in the “Creation and Approval” section of this policy.
Non-substantive revisions do not require any review beyond that of the pertinent department or unit.
If a policy or regulation is identified as no longer relevant or necessary, the policy or regulation may be repealed using the same procedures set forth in the “Creation and Approval” section of this policy. Repealed policies and regulations shall be removed from KSU’s website as soon as possible. However, a copy of the repealed policy or regulation must be archived.
Procedures may be repealed upon the recommendation of the appropriate Vice President or Director of a unit or department. The Vice President or Director shall tender to the President a memorandum explaining why the procedure should be repealed. If the President approves of repealing the procedure, the Vice President or Director shall immediately notify his or her unit and remove the procedure from KSU's website. A copy of the procedure must be archived.
Under exigent circumstances, a sponsoring administrator may request the adoption of an interim policy or regulation when a new policy or regulation is required within a time frame much shorter than the period of time normally required to complete the procedures set forth in the “Creation and Approval” section of this policy. Exigent circumstances include, but are not limited to, external compliance deadlines and issues relating to the potential safety or wellbeing of the KSU community. An interim policy or regulation may also be established when a policy is quickly needed to facilitate orderly and efficient KSU operations.
The sponsoring administrator, or his or her designee, may draft a policy or regulation and seek approval from the President on an interim basis after review and approval by the General Counsel.
An interim policy or regulation will expire six (6) months from the President's approval, and it must include an expiration date under its "Effective Date" section. An interim policy or regulation will terminate on its expiration date without additional action. Alternatively, it may be extended for an additional six (6) months upon approval by the President, or it may be replaced by a standard policy or regulation.
Interim policies and regulations must be posted to KSU's policies webpage within 10 calendar days of their effective dates. KSU stakeholders may submit comments on interim policies and regulations for 30 calendar days following their postings. All comments should be sent to the General Counsel and/or the Chair(s) of the Policy Committee.