Filing a Complaint Involving an Employee:

  • Timeline: Complaints must be submitted to the Office of Human Resources (HR) within 30 calendar days of the most recent incident.
  • Mandatory Reporting: All KSU supervisors, administrators, department heads, deans, directors, and other managers who become aware of potential discrimination or harassment must promptly report this information to HR.
  • Initial Assessment: The HR Director will evaluate each complaint to determine:
  • Whether the reported behavior falls under this policy;
  • The appropriate investigative approach;
  • Whether immediate interim measures are necessary.

Filing a Complaint Involving Student-to-Student Misconduct:

  • Timeline: Complaints must be submitted to the Office of Human Resources (HR) within 30 calendar days of the most recent incident.
  • Mandatory Reporting: All KSU employees who become aware of potential discrimination or harassment involving students must promptly report this information to HR.
  • Initial Assessment: The HR Director will evaluate each complaint to determine:
  • Whether the reported behavior falls under this policy;
  • The appropriate investigative approach;
  • Whether immediate interim measures are necessary.
  • If the Complaint involves student-to-student misconduct and the behavior or misconduct falls under this policy, the HR Director shall refer the matter to the Vice Provost for Student Affairs.

Investigation Process

Assignment of Investigator:

  • For student-to-student cases, the Vice Provost for Student Affairs or their designee shall serve as the investigator. However, the Vice Provost may also request that a qualified external investigator handle the investigation.
  • For cases involving employees or visitors, the HR Director shall assign an HR staff member or other trained employee to serve as the investigator. However, HR may also request that a qualified external investigator handle the investigation.

Investigation Components: