- Records containing confidential or sensitive information (e.g., Personally Identifiable Information) must be destroyed in a secure manner, such as shredding for paper records or secure data erasure for electronic records, to render them unreadable.
- A log documenting the destruction of records should be maintained by the department.
Requirements for Federal Awards
Records pertaining to federal awards will be retained for at least three (3) years from the date of submission of the final financial report, in accordance with the Uniform Guidance Records Retention Requirements (2 CFR 200.334).
REFERENCES AND RELATED MATERIALS:
- State University Model Records Retention Schedule (KDLA)
- Open Records Policy
- Open Records Request Procedures
- 2 CFR 200.334
- 725 KAR 1:010
CONTACTS:
| Subject | Office | Telephone | E-mail |
|---|
| Policy Questions | Office of General Counsel | (502) 597-6414 | Zachary.Atwell@kysu.eduGeneral.Counsel@kysu.edu |
HISTORY:
| Revision Type | Date of Issuance/Revision | Drafter(s)/Editor(s) |
|---|
| Issued (New Policy) | August 2024 | YPTC |
| Substantive Revisions | June 2025 | Zach Atwell |