KENTUCKY STATE UNIVERSITY SPECIAL COLLECTIONS AND ARCHIVES (sample box label)

PUBLIC RELATIONS

UO107, Photographic File, A-N 2010 -2012

Box 1 of 6

• Create a folder title list that shows the records in the order as boxed. Include the date range of material in each folder. The folder list will provide an indexing system for you to use when retrieving materials from these files. Save each folder title list as a word document and include a copy in each box. See the sample folder list below:

SAMPLE FOLDER LIST

Box 1 of 6

Folder 1 Public Relations, Homecoming Activities Photos - 2010

Folder 2 Public Relations, Homecoming Activities Photos - 2011

Folder 3 Public Relations, 2nd Annual Gala Photos – 04/22/12

• For Archives transfers, use acid-free folders. Use a number 2 pencil when writing on the folder. No ink can be used for preservation purposes.
• Schedule a time to have the boxes delivered to the Special Collections and Archives Department by contacting the Records Manager (Sharon McGee) at 6864.