| Extenuating Circumstance | Documentation Examples |
| Student's illness (mental or physical), hospitalization, injury, or disability.
Provide only the information that clearly and easily supports the information you discussed in your appeal. The best documentation is simply a summary of a diagnosis and its successful treatment or accommodation.
DO NOT SUBMIT ENTIRE COPIES OF YOUR MEDICAL HISTORY. | Written documentation from the health care provider detailing:
1. Approximate date that the illness, or disability started and how long it continued
2. The date that you are able to resume your education without the illness interfering with your academic success |
| Illness, accident, or injury of a significant person in the student's life | Provide documentation (e.g., physician's statement, police report, or documentation from a third-party professional) related to the condition of the person you were assisting, and a statement from that person attesting to your assistance |
| Death of a family member or significant person in the student's life | Provide a copy of an obituary or death certificate and proof of the student's relation to that person |
| Divorce or Separation | Provide a copy of divorce decree, petition of dissolution, or letter from an Attorney |
| Personal problems with partner, family member, friend, roommate, etc. | Provide court documentation, police reports, written statements from an attorney, a professional, or a counselor |
| Victimization of a violent crime | Provide police reports, court documents, legal statements |
| Exceeding the timeframe of your degree as a result of multiple changes/addition in declared majors, excessive transfer credits, poor grades, an/or excessive withdrawals | Provide documentation from a career counselor, personal counselor, tutor, advisor, or other academic professional supporting your plan for academic success and completion |
| Exceeding the timeframe while in a successive program plan | Provide documentation relating to the academic advantage, financial advantage, or professional necessity of the successive degree |
Appeals will be reviewed by the SAP Appeals Committee 2-3 business days of submission of appeal. Appeal review/follow up with student is tentative and may change during peak business seasons.
If an appeal is approved, the student will be placed on a Plan of Action. His or her SAP will be evaluated the following semester he or she is enrolled to ensure the student is still meeting the appropriate requirements. If at that time the standards are not being met, an SAP hold will be placed back on the student's account and any federal aid and need-based state grant aid in future semesters will be canceled.
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## Student
• Student completes the SAP appeal application. This appeal application is available on the KYSU website.
• Attach a typed and signed letter. The appeal letter must explain the following:
a description of the unforeseen circumstance which may have prevented the student from meeting the SAP standards,
how the situation has been resolved, how the student will prevent reoccurrence, and how the student has improved academically.
• Attach supporting documentation.
Documentation of circumstances described in your letter must be included with the written appeal. Note: the inability to attend classes due to lack of funds is not an extenuating circumstance.
○ Additional documentation may be requested after an appeal is reviewed.
○ Documentation is limited to 10 pages
Submit the appeal application, letter, and documentation to the Student Financial Aid Office. Please retain a copy of all documents submitted for your records. No documents will be returned to the student.