APPEAL OF FINANCIAL AID PROCESS:
A student determined ineligible for financial aid for failure to meet Kentucky State University's Satisfactory Academic Progress standards has the right to make a written appeal to the Student Financial Aid Office if he or she can demonstrate:
failure to meet the minimum standard was caused by extreme or unusual circumstances beyond his or her control, and;
he or she has resolved the issue(s) that caused the deficit, and;
the issue(s) will not affect his or her performance in the future.
Students must submit documentation supporting the extenuating circumstance discussed in their appeal letter and resolution. Documentation is limited to 10 pages. Appeals that are submitted with more than 10 pages of documentation are subject to deferred form suggested amount of documentation. Grounds for appeal include, but are not limited to the examples provided below:
| Extenuating Circumstance | Documentation Examples |
|---|
| Student's illness (mental or physical), hospitalization, injury, or disability.
Provide only the information that clearly and easily supports the information you discussed in your appeal. The best documentation is simply a summary of a diagnosis and its successful treatment or accommodation.
DO NOT SUBMIT ENTIRE COPIES OF YOUR MEDICAL HISTORY. | Written documentation from the health care provider detailing:
1. Approximate date that the illness, or disability started and how long it continued
2. The date that you are able to resume your education without the illness interfering with your academic success |
| Illness, accident, or injury of a significant person in the student's life | Provide documentation (e.g., physician's statement, police report, or documentation from a third-party professional) related to the condition of the person you were assisting, and a statement from that person attesting to your assistance |
| Death of a family member or significant person in the student's life | Provide a copy of an obituary or death certificate and proof of the student's relation to that person |
| Divorce or Separation | Provide a copy of divorce decree, petition of dissolution, or letter from an Attorney |
| Personal problems with partner, family member, friend, roommate, etc. | Provide court documentation, police reports, written statements from an attorney, a professional, or a counselor |
| Victimization of a violent crime | Provide police reports, court documents, legal statements |
| Exceeding the timeframe of your degree as a result of multiple changes/addition in declared majors, excessive transfer credits, poor grades, an/or excessive withdrawals | Provide documentation from a career counselor, personal counselor, tutor, advisor, or other academic professional supporting your plan for academic success and completion |
| Exceeding the timeframe while in a successive program plan | Provide documentation relating to the academic advantage, financial advantage, or professional necessity of the successive degree |
Appeals will be reviewed by the SAP Appeals Committee 2-3 business days of submission of appeal. Appeal review/follow up with student is tentative and may change during peak business seasons.
If an appeal is approved, the student will be placed on a Plan of Action. His or her SAP will be evaluated the following semester he or she is enrolled to ensure the student is still meeting the appropriate requirements. If at that time the standards are not being met, an SAP hold will be placed back on the student's account and any federal aid and need-based state grant aid in future semesters will be canceled.